Overview
Kuali Communities Overview
About the KFS User Documentation
Organization and Conventions
Icons and Symbols
Typographic Conventions
User Support Information
Caveats about Using this Documentation
Screen Images and Test Data
Institutional Business Processes and KFS Implementation
Configurable Values
Copyright and Licensing
Software Licensing
Contributor Licensing
Third Party Contributions
Documentation Licensing
Creative Commons License Deed
Disclaimer
Key Kuali Components
Kuali Nervous System (KNS)
Kuali Enterprise Workflow (KEW)
Kuali Financial System (KFS)
KFS Architecture
E-Docs
General Ledger (GL)
Decision Support
KFS Modules
Chart of Accounts
Vendor
Purchasing and Accounts Payable (PURAP)
Pre-Disbursement Processor (PDP)
Capital Asset Management (CAM)
Accounts Receivable (AR)
Contracts and Grants (C&G)
Effort Certification
Labor Distribution
Endowment (KEM)
Navigating through the KFS
KFS Menus
Main Menu
Maintenance Menu
Administration Menu
Screen Elements
Message of the Day
Standard Data Entry, Selection, Action, and Navigation Tools
Logging on and off the KFS
KFS E-Doc Fundamentals
E-Doc Screen Layout
Document Header
Expand All /Collapse All Buttons
Show/Hide Buttons
Required Fields
Date Fields
Standard Links and Icons
Help Icon
Field Lookup
Multiple Value Lookup
Export Options Links
Drilldown
Standard Tabs
Document Overview Tab
Accounting Lines Tab
Single-Sided Entry
Double-Sided Entries
Debit/Credit Entries
Displaying Account Detail
Accounting Lines Buttons
Sales Tax
Import Lines
Restrictions
Accounting Lines for Capitalization Tab
Working in the Accounting Lines for Capitalization Tab
Creating Assets
Modifying Assets
Business Rules
Create Capital Assets Tab
Create Capital Assets Section
Capital Asset for Accounting Lines Section
Process
Modify Capital Assets Tab
Modify Capital Assets Section
General Ledger Pending Entries Tab
Balancing Rules
Notes and Attachments Tab
Ad Hoc Recipients Tab
Route Log Tab
Basic E-Doc Operations
Making a Balance Inquiry
Initiating a Document
Copying a Document (initiating a document based on another document)
Saving a Document
Canceling a Document
Closing a Document
Routing a Document
Using the Action List
Using Doc Search to Find a Document
Performing Custom Document Searches
Common Features and Search Options
Data Entry Tips
Data Import Templates
Links to Default Data Import Templates
Process Overview
Creating a .csv File
AD_CR_CCR_DV_SB_Import.xls
AV_Import.xls
BA_YEBA_Import.xls
DI_YEDI_IB_TF_YETF_PE_Encumbrance_Only_Import.xls
GEC_YEGEC_Import.xls
IAA_Import.xls
ICA_Import.xls
JV_Ext_Encumbr_Import.xls
JV_NonOffset_Bal_Type_Import.xls
JV_Offset_Bal_Type_Import.xls
LLJV_Import.xls
ND_Import.xls
PE_Disencumbrance_Only_Import.xls
PURAP_Item_Import.xls
PURAP_Account_Import.xls
CAM_MPAY_Account_Import.xls
BC_Annual_Request_Imports.xls
BC_ Monthly_Request_Imports.xls
KEM_EAI_EAD_ELI_ELD_Import.xls
Non-Cash-Based Section
Cash-Based Section
KEM_ECI_ECDD_ECT_Import.xls
KEM_EST_Import.xls
KEM_ECA_Import.xls
KEM_EGLT_Import.xls
From Section
To Section
KEM_EHA_Import.xls
KEM_EUSA_Import.xls
KEM_GLET_Import.xls
ProjectCode_Import.xls
Sub-Account_Import.xls
Sub-Object_Code_Import.xls
SPB_Import_template.xls
Collector_CSV_Import.xls
AD_Detail_Import.xls
ND_Detail_Import.xls
CR_Detail_Import.xls
CCR_Detail_Import.xls
Maintenance E-Doc Fundamentals
Common Tabs
Edit Tab
Other Common Tabs
Common Business Rules
Performing Common Maintenance E-Doc Operations
Searching for a Document
Initiating a Maintenance Document
Copying a Document (Initiating a Document Based on Another)
Editing a Maintenance Document
Fiscal Year Maker
Extended Attributes
General Guidelines
Workflow: Overview and Key Concepts
KEW Overview
Route Levels and Workflow Routing
Typical Route Levels
Account Level Routing (Fiscal Officer)
Organization Review (Review Hierarchy) Routing
Special Conditions Routing
Ad Hoc Routing
Viewing Route Nodes
Workflow Responsibilities
Route Log
Actions Taken Tab
Pending Action Requests Tab
Viewing Pending Actions
Future Action Requests Tab
Viewing Routing Details
Route Status
Action List
Workflow Action Buttons
Blanket Approving a Document
Disapproving a Document
Acknowledging a Document
FYI
Correcting Errors after Approval
Workflow Preferences
Action List Filter
Clearing the Action List Filter
Advanced Document Searches
Detailed vs. Basic Searches
Superuser vs. Non-Superuser Searches
Document-Specific Searches
Named Search
Clear Saved Searches
Clearing Search
Superuser Functions
Standard Reports
Batch Upload Basics
Basic Information
Batch Input File Format Specifications
General XML Rules
Core Modules
GL Process
Batch Process Steps
Process Initiation
Transaction and Data Sources ('Collector')
Transaction Validation ('Scrubber')
Validation of Data
Transactions from External Systems
Transaction Validation Business Rules
Continuation Account for Expired Account
Pre-Scrubber Function
GL Correction Process
Offset Generation
Transaction Generation
Capitalization of Assets and Liabilities
Plant Indebtedness
Cost Share Transfers
Cost Share Encumbrances
Transaction Validation Reports
GL Demerger Process
GL Posting ('Poster')
GL Account Balance Posting ('Main Poster')
Final Validation
GL Balance Update
GL Encumbrance Update
Open and Closed Encumbrance Amounts
Purchase Order (PO) Encumbrance Amounts
Future Reversal Update
Sufficient Funds Rebuild
Sufficient Funds Balance Update
Sufficient Funds Business Rules
GL Account Balance Posting
GL Detail Posting
GL Reporting
Reversal Poster
Reversal Poster Report
ICR Calculation and Posting ('ICR Poster')
ICR Expense and Income Entries
ICR Income and Expense Transaction Business Rules
ICR Encumbrances
Poster Output Summary
Sufficient Funds Checking
Flexible Offset Options
Flexible Banking Offsets
Flexible Offsets by Account
Year-End Processes
Closing Encumbrances
Business Rules for Closing Encumbrances
Business Rules for Cost Share Carry Forward Encumbrances
Reversions and Carry Forwards
Carry Forward and Reversion Example
Closing Nominal Activity
Beginning Balances
Batch Assurance Reports
General Ledger Automated Balancing
Scheduling Year-End BatchJobs
GL Correction Process (GLCP)
Accounting Cycle Files
Accessing GL Functions
GL Balance Inquiries
GL Inquiries: Basic Information
Entering Lookup Criteria
Meaning of Dollar Accumulators
Drilldowns
Include or Exclude Pending Entries, Unapproved Entries, and GL Entries
Available Balances
Lookup Criteria
Search Results
Current Account Balances
Balances by Consolidation
Balances by Level
Balances by Object
Cash Balances
General Ledger Balance
View Accumulate Amount
General Ledger Entry
E-Doc Drilldown
General Ledger Pending Entry
Open Encumbrances
Inquiry Criteria
GL Batch Functions
Collector CSV Upload
Collector Flat File Upload
Collector Flat File Upload Format
Collector XML Upload
Collector XML Upload Format
Enterprise Feed Upload
General Ledger Flat File Format
Enterprise Feed Reconciliation Flat File Format
Chart of Accounts (COA)
Accessing COA Functions
Global COA E-Docs
Edit List of xxx Tab
Standard COA E-Docs
Account
Document Layout
Account Maintenance Tab
Account Responsibility Tab
Contracts and Grants Tab
Guidelines and Purpose Tab
Account Description Tab
Routing
Account Global
Global Account Maintenance Tab
Edit List of Accounts Tab
Initiating an Account Global Document
Using Look Up / Add Multiple Account Lines
Adding One Account at a Time
Account Delegate
Edit Account Delegate Tab
Account Delegate Global
Creating New Global from Scratch
Creating New Global from Model
Edit Global Delegate Tab
Initiating an Account Delegate Global Document
Account Delegate Inactivate
Inactivate Account Delegate Tab
Initiating an Account Delegate Inactivate Document
Using Look Up / Add Multiple Account Delegates
Account Delegate Model
Edit Account Delegate Model Tab
Edit Delegates for Model Tab
Initiating an Account Delegate Model Document
Account Delegate Global From Model
Object Code
Edit Object Code Tab
Mission Code
Object Code Global
Global Object Code Maintenance Tab
Edit Multiple Year and Chart Tab
Initiating a Global Object Code document
Using Look Up / Add Multiple Object Code Lines
Adding One Object Code at a Time
Organization
Edit Organization Tab
Edit Plant Accounts Tab
Edit HRMS Unit Tab
Organization Review
Organization Review Tab
Assignee/Delegation Tab
Delegation
Program/Initiative Code
Project Code
Edit Project Code Tab
Project Code Import
Sub-Account
Edit Sub-Account Code Tab
Edit Financial Reporting Code Tab
Edit CG Cost Sharing Tab
Edit CG ICR Tab
Sub-Account Import
Sub-Object Code
Edit Sub Object Code Tab
Sub-Object Code Global
Edit Global Sub Object Code Tab
Edit Account Tab
Initiating a Global Sub-Object Code document
Using Look Up / Add Multiple Account and Object Code Lines
Adding One Account and Object Code at a Time
Sub-Object Code Global Edit
Sub-Object Code Import
Use Of Funds
COA Attribute Maintenance E-Docs
Account Type
Accounting Period
AICPA Function
Balance Type
Basic Accounting Category
Board Status Code
Budget Aggregation Code
Budget Recording Level
Category Code
Chart
Federal Function
Federal Funded Code
Financial Reporting Code
Fund Group
Higher Education Function
Indirect Cost Recovery Rate
Indirect Cost Recovery Rate Detail
Indirect Cost Recovery Exclusion by Account
Indirect Cost Recovery Type
Indirect Cost Recovery Exclusion by Type
Mandatory Transfer Elimination
Object Consolidation
Object Level
Object Sub-Type
Object Type
Offset Account
Offset Definition
Organization Reversion
Edit Organization Reversion Tab
Edit Organization Reversion Details Tab
Carry Forward Rules
Organization Reversion Global
Edit Global Organization Reversion Organizations Tab
Edit Global Organization Reversion Tab
Edit Global Organization Reversion Details Tab
Organization Reversion Category
Organization Type
Plant Cash Reporting
Responsibility Center
Restricted Status
Source Of Funds
Sub-Fund Group
Sub-Fund Group Type
Sufficient Funds Code
University Budget Office Function
Accessing Vendor Functions
Standard Vendor E-Docs
Vendor (PVEN)
Special Navigation Features
Create Division
'Collections'
Document Layout (for Create New Vendor & Create Division)
Vendor Tab
General Information Section
Corporate Information
Conflict Of Interest
Criminal Background Check
Detail Information Section
Address Tab
Contact Tab
Supplier Diversity Tab
Shipping Special Conditions Tab
Vendor Commodity Codes Tab
Search Alias Tab
Vendor Phone Number Tab
Customer Number Tab
Contracts Tab
Sustainability Tab
Vendor Contracts
Vendor Attribute Maintenance E-Docs
Address Type
Campus Parameter
Chapter 3 Status
Chapter 4 Status
Commodity Code
Commodity Code Tab
Contract Managers Tab
Contact Type
Contract Manager
Cost Source
Ownership Type
Ownership Type Category
Payment Terms Type
Phone Type
Shipping Payment Terms
Shipping Special Conditions
Shipping Title
Supplier Diversity
Vendor Inactive Reason
Vendor Type
W-8 Type
Pre-Disbursement Processor
PDP-Generated General Ledger Entries
PDP and Flexible Bank Specification
Flexible Bank Specification Parameters
Setting the Bank Code for a Transaction
PDP Disbursements and Bank Codes
Bank Codes on the Payments
Valid Banks in the Maintenance Setup
Canceling and Re-Issuing Payments with Flexible Bank Specification
PDP General Ledger Entries with Flexible Bank Specification
PDP Batch Jobs
Accessing PDP Functions
PDP Attribute Maintenance E-Docs and Operations
Accounting Change Code
ACH Bank
ACH Transaction Code
ACH Transaction Type
Bank Holiday
Customer Profile
Edit Customer Profile Tab
Customer Check/ACH Tab
Customer Processing Tab
Edit Customer Bank Tab
Disbursement Number Range
Disbursement Type
Search Criteria
Format Checks/ACH
Format Options Tab
Customers Tab
Business Rules for Combining Payments
Format Reset
Clearing a Format Process
MSU Holiday
Payee ACH Account
Payee Type
Payment Bank History
Payment Change
Payment File Batch Upload
Uploading a File to the PDP
PDP Payment Upload File Format
Pre-Disbursement Processing--Spreadsheet Upload
Format Summary
Payment Type
Payment Status
Search for Batch (Batch Lookup)
Viewing Batch Details
Taking Actions on a Batch
Placing a Batch on Hold
Removing a Batch from Hold
Canceling a Batch
Search for Payment
Viewing Payment Details (Payment Detail Inquiry)
Summary Tab
Batch Tab
Payment Tab
Payee Tab
Account Details Tab
Bank Info Tab
History Tab
Notes Tab
Taking Actions on Payments
Placing a Payment on Hold
Removing a Payment from Hold
Canceling a Payment
Canceling and Reissuing a Payment
Setting a Payment for Immediate Print
Removing Immediate Print
System
Accessing System Functions
Administrative Transactions
Electronic Fund Transfer
Electronic Payment Claim Lookup
Electronic Payments to Claim
Electronic Payments Tab
Claiming Document Tab
Documentation Tab
Claim Button
Reports
Account Labor Transactions
Account Status
For Accounts/Object Codes with Budgets
For General Ledger Accounts and/or Object Codes
Account Transactions
Consolidated Account Status
Consolidated Status
Reversion and Carry Forward Summary
Trial Balance
System Attribute Maintenance E-Docs
Bank
Building
Origination Code
Room
Tax Region
Create Tax Regions Tab
Tax Region Rates Tab
Tax Region [Counties, States, Postal Codes] Tab
Tax Region Type
Unit of Measure
University Date
Account Receivable
Accessing AR Functions
Accounts Receivable Batch Processes
Accounts Receivable Transaction Documents
Cash Control
General Info Tab
Cash Control Details Tab
Example
Customer Credit Memo
Customer Credit Memo Initiation Tab
Main Screen
General Tab
Items Tab
Related Documents Tab
Post Processing
Customer Invoice
Organization Tab
Recurrence Details Tab
Customer Information Section
Statement Information Section
Billing/Shipping Tab
Bill To Address Section
Ship To Address Section
Customer Invoice Writeoff
Customer Invoice Writeoff Initiation Tab
Customer Invoice Writeoff Document, Main Screen
Customer Invoice Summary Tab
Invoice Information Section
Invoice Items Tab
Multiple Customer Invoice Writeoff
Customer Invoice Writeoff Search Results
Customer Invoice Writeoff Summary
Payment Application
Control Information Tab
Summary of Applied Funds Tab
Quick Apply to Invoice Tab
Apply to Invoice Detail Tab
Non-AR Tab
Accounts Receivable Administrative Transaction Documents
Billing Statement Generation
Results
Customer Invoice Generation
Accounts Receivable Custom Document Searches
Cash Controls
Customer Credit Memos
Customer Invoices
Customer Invoice Writeoffs
Payment Applications
Accounts Receivable Reports
Customer Aging Report
Customer History Detail Report
Customer History Summary Report
Customer Unapplied Payment Detail Report
Customer Unapplied Payment Summary Report
Outstanding Invoice Report
Print File
Payment History Report
Customer Invoice Report
Customer and Attribute Maintenance Transaction Documents
Customer
General Information Tab
Corporate Information Tab
Contact Information Tab
Addresses Tab
Customer Address Type
Customer Invoice Item Code
Edit Billing Organization Tab
Edit Invoice Item Code Tab
Edit Item Code Default Account Tab
Customer Source
Customer Type
Invoice Recurrence
Organization Accounting Default
Edit Organization Accounting Defaults Tab
Edit Organization Income Account Defaults Tab
Edit Organization Writeoff Account Defaults Tab
Organization Options
Edit Organization Options Tab
Edit Organization Invoice Information Tab
Edit Organization Remit To Address Tab
Edit Organization Phone Tab
Payment Medium
System Information
Edit System Information Tab
Edit Object Codes Tab
Edit University Clearing Account Tab
Edit Remit To Information Tab
Accounts Receivable Upload Administration Functions
Customer CSV Upload
Customer CSV Upload Format
Customer Invoice/Credit Memo Upload (CSV)
Customer Invoice and Credit Memo CSV Upload Format
Overview of Budget Construction
Budget Construction Screens
Budget Construction Tables
Tables Shared with Other Modules
Concept of Calculated Salary Foundation
Budget Construction Cycle
Feeding Base Budgets from BC to GL
Budget Construction Tasks
Budget Construction Roles
Organization Hierarchy
Levels
Budget Construction Security Model (Locking)
Budget Construction Sessions
Timeout
Session Cleanup
Accessing Budget Construction Functions
Standard Budget Construction E-Docs and Operations
Budget Construction Selection
Budget Construction Document Open Section
My Accounts
My Organization
BC Organization Salary Setting/Report/Control Section
Org Salary Settings
Show Position Pick List
Show Incumbent Pick List
Org Report/Dump
Request Import Tool
Adding Annual Budget
Lock Monitor
Importing/Exporting Pay Rates (“Union Load”)
Importing Pay Rates
Org Pull Up
Org Push Down
Budget Construction Document
System Information Tab
Pulling Up the Document
Pushing Down the Document
Viewing Reports (report/dump)
Revenue and Expenditure Tabs
The 2PLG Object Codes
Display Control
Show/Hide Details
Show/Hide % Adjust
Refreshing Budget
Managing the Budget Line
Adding a Budgeted Line
Deleting a Budgeted Line
Inquiring about Balances
Salary Setting
Monthly Budget Management
Creating Month Budget
Spreading Month Globally
Adjusting by Percent
Benefit Budget Management
Calculating Benefits
Show Benefits
Quick Salary Setting
Expenditure Salary Line Section
Adding a Position Funding Line
Adding Incumbent
Salary Detail Section
Vacating a Position's Funding
Deleting a Position's Funding
Global Actions Section
Document Operations
Adjusting Percentage
Refreshing Position
Refreshing Incumbent
Salary Setting by Position
Position Tab
Position Funding Tab
Use Cases
Purged Appointment Funding Tab
Adding Appointment Funding
Making Appointment Funding Vacant
Purging Appointment Funding
Deleting Appointment Funding
Salary Setting by Incumbent
Incumbent Tab
Incumbent Funding Tab
Adding New Incumbent Funding
Splitting Incumbent Funding
Updating an Incumbent Funding Line
Updating Using the Adjust % or Flat Rate Tool
Deleting Incumbent Funding
Purge Incumbent Funding
Document Reports and Exports
Document Reports and Exports Menu
Reports Organization Menu
Consolidation Option
List Selections
Sub-Fund List Selection
Salary Object List Selection
Salary Object List with Percent Threshold
Reason Code Selection
BC Account List Lookup
Organization Report Summary
Running Reports
Account Report Samples
Account Object Detail Report
Account Salary Detail Report
Account Monthly Detail Report
Organization Report Samples
Organization Account Funding Detail Report
Organization Account Object Detail Report
Account Summary Report
Level Summary Report
List 2PLG Report
Monthly Object Summary
Object Summary Report
Payroll Synchronization Problem
Position Funding
Reason Statistics
Reason Summary
Salary Statistics
Organization Salary Summary
Sub-Fund Summary
Account / Organization Export
Budgeted Revenue/Expenditure Export
Budgeted Salary Lines Export
Monthly Budget Export
Budget Construction Attribute Maintenance E-Docs
Account Reports
Appointment Funding Duration
Appointment Funding Reason Code
Budget Construction Position
Calculated Salary Foundation Tracker Override
Intended Incumbent
Organization Reports
Capital Asset Modules
CAM Depreciation Process
Depreciation Calculation
Post Depreciation to Assets
Creation of Pending General Ledger Entries
Data Log Report
Accessing CAM Functions
CAM Administrative Transaction E-Docs
Asset Manual Payment
Barcode Inventory Process
Barcode Inventory Process Document Layout
Manage Files Tab
File Layout
Barcode Inventory Error Document
Barcode Inventory Error(s) Tab
Global Replace Tab
Asset Maintenance Custom Document Search
CAM Lookup and Maintenance E-Docs
Asset
Asset Lookup Form
Asset Lookup Results
Edit Asset
Asset Detail Information Tab
Asset Location Tab
Organization Information Tab
Payments Tab
Payments Lookup Tab
Land Information Tab
Asset Depreciation Information Tab
View Asset Separate History Tab
Warranty Tab
Repair History Tab
Components Tab
Related Document Lookup Tab
Permissions
Equipment Loan
Asset Tab
Equipment Loans Tab
Borrower's Address Tab
Equipment Loan Renewal
Equipment Return
Equipment Merge
Target Asset Information Tab
Retirement Information Tab
Separate Assets
Asset Acquisition Type Tab
Location Tab
Add Payments Tab
Asset Information Tab
Recalculate Total Amount Tab
Transfer Asset
Asset Transfer Information Tab
View Asset
View Asset Merge History Tab
View Retirement Information Tab
View Equipment Loan Information Tab
Payments Summary Tab
Asset Fabrication
Fabrication Information Tab
Asset Global (Add)
Asset Acquisition Type Lookup
Adding a Location to the Asset Detail Information
Adding a Payment to the Asset Detail Information
Asset Location Global
Edit List of Assets Tab
Adding an Asset to the Edit List of Assets Tab
Asset Payment
Asset Payment Lookup
Asset Payment Lookup Results
Enter Payment
Assets Tab
Asset Information Subtab
Processed Payments Subtab
Importing Accounting Lines
Asset Retirement Global
Asset Retirement Reason Lookup
Auction or Sold Tab
External Transfer or Gift Tab
Theft Tab
Displaying Asset Detail
Asset Transfer Global
CAM Attribute Maintenance E-Docs
Asset Acquisition Type
Asset Condition
Asset Depreciation Convention
Asset Depreciation Method
Asset Location Type
Asset Object Code
Asset Payment Document Type
Asset Retirement Reason
Asset Status
Asset Transaction Type
Asset Type
Year End Depreciation Assets
Capital Asset Builder (CAB)
Accessing CAB Functions
CAB Administrative Transaction E-Docs
Capital Asset Builder AP Transactions
Purchase Order Processing Tab
Active Line Items Tab
Submitted Lines Tab
Workflow and Routing
Allocating Charges
Adding Asset Information
Merging Multiple Items
Capital Asset Builder GL Transactions
Financial Documents Capital Asset Info Tab
GL Entry Processing Tab
CAB Lookup and Maintenance E-Docs
Pre-Asset Tagging
Pre-Asset Tagging Lookup
Edit Pre-Asset Tagging Tab
Edit List of Pre-Asset Tagging Details Tab
Adding a Detail to the Pre-Asset Tagging List
Contracts & Grants
Award Maintenance Tab
Accounts Tab
Project Directors Tab
Organizations Tab
Subcontractors Tab
Institutional Value Examples
Proposal Maintenance Tab
Research Risks Tab
Examples
Custom Document Searches
Support E-Docs
Agency
Agency Type
Catalog of Federal Domestic Assistance
CG Account Type Code
Accessing Effort Certification Functions
Effort Certification Document (A21)
Report Information Tab
Effort Summary Tab
Add New Detail Line Section
Federal and Federal Pass Through Accounts and Other Sponsored & Non-Sponsored Accounts Sections
Effort Detail Tab
Adding an Effort Distribution to the Effort Summary or Effort Detail Section
Modifying an Existing Effort Distribution line in the Effort Summary Section
Modifying an Existing Effort Distribution line in the Effort Detail section
Salary Expense Transfer Generation
Salary Expense Transfer Restrictions
Effort Certification Recreate
Effort Certification (search)
Duplicate Certifications Report
Effort Certification Extract Build
Outstanding Certifications by Chart/Org/Report
Outstanding Certifications By Report
Maintenance Functions
Report Definition
Edit Report Position Object Group Codes Tab
Fiscal Year Maker Population of Report Definition
Report Earn Paygroup
Report Period Status Code
Report Type
Generating Effort Certification Reports
Extracting Effort Data from the Labor Ledger
Extract Processing
Determine Employees Eligible for this Report
Determine Valid Labor Object Codes for this Report
Select Labor Ledger Balance Records for these Employees
Monthly Summation
Identify Cost Share Accounts and Sub-Accounts
Consolidation of Records
Identify Employees Paid or Cost-shared on a Grant Account
Write Information to the Build Table
Extract Reporting
Creating Effort Reports from Extracted Data
Creation Processing
Pre-Run Validation
Populate the Effort Certification Table
Financial Processing
Accessing Financial Processing Functions
Standard Transaction E-Docs
Advance Deposit
Advance Deposits Tab
Initiating an Advance Deposit Document
Maintaining Grant Related Funds
Auxiliary Voucher
Auxiliary Voucher Details Tab
Initiating an AV Document
Auxiliary Voucher Accrual Example
Auxiliary Voucher Recode Example
Auxiliary Voucher Adjustment
Budget Adjustment
Generation of Fringe Benefit Amounts
Income Stream Adjustments
Initiating a Budget Adjustment Document
Cash Receipt
Check Entry Mode
Cash Reconciliation Tab
Check Detail Tab
Print Cash Receipt Cover Sheet Option
Initiating a Cash Receipt Document
Credit Card Receipt
Credit Card Receipts Tab
Initiating a CCR Document
Disbursement Voucher
Payment Information Tab
Payee Lookup
Special Handling Tab
Nonresident Alien Tax Tab
Wire Transfer Tab
Foreign Draft Tab
Non-Employee Travel Expense Tab
Traveler Information Section
Destination Section
Per Diem Section
Personal Vehicle Section
Traveler Expenses Section
Grand Total Section
Pre Paid Expenses Section
Pre-Paid Travel Expenses Tab
Overview Section
Expenses Section
Pre-Disbursement Processor Status Tab
Print Disbursement Voucher Cover Sheet Link
Payment Reasons
Initiating a DV Document
Displaying Detailed Payment Information
Distribution of Income and Expense
Initiating a Distribution of Income and Expenses Document
Correcting Errors Related to Capital Assets
General Error Correction
Initiating a GEC Document
Indirect Cost Adjustment
Initiating an ICA Document
Adding Indirect Cost Expense to a Contracts and Grants Account
Intra Account Adjustment
Internal Billing
Initiating an Internal Billing Document
MPA Card Document
Pre-Encumbrance
Pre-Encumbrance Details Tab
Initiating a PE Document
Adding an Encumbrance to an Account without a Reversal Date
Disencumbering the Funds
Procurement Card
Transaction Section
The Dispute Button
Approving a Procurement Card Document
Transfer of Funds
Initiating a Transfer of Funds Document
Administrative Transaction E-Docs
Cash Management
Cash Drawer Activity Tab
Cash Drawer Currency/Coin Section
Cashiering Transactions Tab
Currency / Coin Sections
New Miscellaneous Advance Section
Cashiering Checks Section
Open Miscellaneous Advances Section
How the Open Advances are Tracked
Deposits Tab
Create a New Interim Screen
Deposit Header Tab
Cash Receipts Tab
Cashiering Transaction Checks Tab
Finalize Deposits Button
Create a New Final Deposit Screen
Currency and Coin Detail Tab
Finalized Cash Management Document
Flexible Bank Offset Option
Opening Cash Drawer
Initiating a Cash Management Document
General Ledger Correction Process
Correction Process Tab
Documents in System Tab
Edit Option
Copying the Group to Desktop
Correction File Upload Tab
Edit Options and Actions Tab
Edit Criteria Tab
Search Criteria Section
Adding a Group
Modification Criteria Section
Search Criteria for Manual Edit Tab
Initiating a GLCP Document
Database/Using Criteria Correction Method
Database/Manual Edit Corrections Method
File Upload/Using Criteria Corrections
File Upload/Manual Edit Corrections
Database/Remove from Processing
Journal Voucher
Journal Voucher Details Tab
Initiating a Journal Voucher Document
Non-Check Disbursement
Initiating a Non-Check Disbursement Document
Service Billing
Initiating a Service Billing Document
Service Provider Billing
Locating a Service Provider Billing Document
Taking Action on a Service Provider Billing Document
Service Provider Billing Upload
Upload Location
Upload Access
Upload Layout
Notifications
Upload Processing
Student System Billing
Locating a Student System Billing Document
Taking Action on a Student System Billing Document
Financial Transactions
Disbursement Vouchers
Lookup and Maintenance E-Docs
Edit Travel Company Code Tab
Year End E-Docs
Year-End E-Doc Business Rules
Year-End E-Doc Routing
Initiating a Year-End Document
Attribute Maintenance E-Docs
Cash Drawer
Edit Campus Tab
Edit Currency Amounts Tab
Edit Cash Drawer Tab
Credit Card Type
Credit Card Vendor
Disbursement Voucher Documentation Location
Disbursement Voucher Payment Reason
Disbursement Voucher Tax Income Class
Disbursement Voucher Travel Expense Type
Disbursement Voucher Travel Mileage Rate
Disbursement Voucher Travel Per Diem
Disbursement Voucher Wire Charge
Fiscal Year Function Control
Function Control Code
MPA Maintenance
Non-Resident Alien Tax Percent
Administration Functions
Procurement Card Upload
Procurement Card Upload Format
Endowment Batch Processing
Batch Processing Sequence
Post E-Docs Process
Generate Ticklers Process
Create Accrual Transactions Process
Create Pooled Fund Distribution Transactions Process
Calculate Daily Accruals Process
Accrual Calculations
Create Recurring Cash Transfer Transactions Process
Transfer Calculations
Create Fee Transactions Process
Fee Calculations
Create Automated Cash Investment Transactions Process
Cash Equivalents Calculations
Cash Available and Cash Needed Calculations
Roll Frequency Codes Process
Create Cash Sweep Transactions Process
Create Pooled Fund Control Transactions Process
Update Available Cash Records Process
Available Cash Calculations
Update Holding History Market Values Process
Market Value Calculations
Update Current Tax Lot Balance Records Process
Next Twelve Months Estimated Calculations
Remainder of Fiscal Year Estimated Calculations
Next Fiscal Year Estimated Calculations
Update Corpus Records Process
Update History Cash Process
Update Holding History Process
KEM to KFS General Ledger Interface Batch Process
Roll Process Date Process
Accessing Endowment Functions
Standard Activities, Rules, and Routing
Working in the Transaction Lines Tab
Working in the Accounting Lines Tab
Standard Rounding Rules
Standard Business Rules
Standard Routing
Asset Decrease
Asset Decrease Details Tab
Security Details Tab
Transaction Lines Tab
Tax Lot Lines Tab
Asset Increase
Asset Increase Details Tab
Cash Decrease
Cash Decrease Details Tab
Cash Increase
Cash Increase Details Tab
Cash Transfer
Cash Transfer Details Tab
Endowment To GL Transfer Of Funds
Endowment To GL Transfer Of Funds Details Tab
GL To Endowment Transfer Of Funds
GL To Endowment Transfer Of Funds Details Tab
Liability Decrease
Liability Decrease Details Tab
Liability Increase
Liability Increase Details Tab
Security Transfer
Security Transfer Details Tab
Corporate Reorganization
Corporate Reorganization Details Tab
Corpus Adjustment
Corpus Adjustment Details Tab
Importing Transaction Lines
Holding Adjustment
Holding Adjustment Details Tab
Holding History Value Adjustment
History Value Adjustment Details Tab
Holding Tax Lot Rebalance
KEMID Holding Tab
Holding Tax Lots Tab
Unit Share Adjustment
Unit/Share Adjustment Details Tab
KEMID
KEMID Tab
Agreement Tab
Source of Funds Tab
Benefitting Organization Tab
General Ledger Accounts Tab
Authorizations Tab
Payout Instructions Tab
Use Criteria Tab
Special Instructions Tab
Fees Tab
Report Groups Tab
Donor Statements Tab
Endowment Corpus Values Tab
Combine Donor Statements Tab
Recurring Cash Transfer
Edit Recurring Cash Transfer Tab
KEMID Transfer Target Tab
GL Transfer Target Tab
Security
Edit Security Tab
Tickler
Tickler Tab
Tickler KEMID Tab
Tickler Security Tab
Tickler Recipient Person Tab
Tickler Recipient Group Tab
Balance Inquiries
Current KEMID Available Balances Lookup
Drilldown into KEMID Inquiry Screen
Current KEMID Balances Lookup
Drilldown into KEMID Detail
Drilldown into KEMID Total Market Value Detail
Drilldown into KEMID Current Reporting Group Detail
Drilldown into KEMID Security Detail
Drilldown into KEMID Tax Lot Detail
Holding Tax Lot Maintenance Document
KEMID Historical Balances Lookup
Drilldown into KEMID Historical Balances Detail
Drilldown into KEMID Historical Reporting Group Detail
Transaction Archives
Drilldown to Endowment Transaction Archives
Endowment Reports
Asset Statement
Transaction Statement
Transaction Summary
Trial Balance (endowments)
Securities Submenu Group
Automated Cash Investment Model
Cash Sweep Model
Class Code
Endowment Transaction Code
Endowment Transaction Code Tab
GL Links Tab
Pooled Fund Control
Creating a Pooled Fund
Pooled Fund Value
Registration Code
Reporting Group
Subclass Code
KEMID Submenu Group
Agreement Special Instruction Code
Agreement Status Code
Agreement Type Code
Close Code
Combine Group Code
Donor Record
Donor Statement Code
Fee Method
Fee Method Tab
Class Code Tab
Security Tab
Transaction Document Type Tab
Purpose Code
Responsible Administration Code
Source of Funds Code
Tickler Type Code
Transaction Restriction Code
Type Code
Edit Type Code Tab
Edit Type Fee Method Tab
Type Restriction Code
Use Criteria Code
Labor Ledger Daily Process
Labor Ledger Pending Entries
Labor Ledger Scrubber
Labor Demerger Process
Labor Ledger Poster
Labor Feed
Labor Ledger Automated Balancing
Labor Year End Jobs
Accessing Labor Distribution Functions
Common Labor Distribution Document Tabs
Labor Ledger Pending Entries Tab
Benefit Expense Transfer
Ledger Balance Importing Tab
Editing the From Section
Creating Entries in the To Section
Editing the To Section
Initiating a Benefit Expense Transfer Document
Salary Expense Transfer
Salary Transfer and Effort Certification Reporting
Business Rules for Transfers
Initiating an Salary Expense Transfer Document
Labor Journal Voucher
Labor Distribution Journal Voucher Details Tab
Initiating an Labor Journal Voucher Document
Labor Ledger Correction Process
Document Layout (LLCP)
Loading a Group
Initiating an LLCP Document
Database/Using Criteria Corrections Method
Labor Ledger Upload Flat File Format
General Instructions
Account Status (Base Funds)
Detail Option
CSF Account Amount Drilldown
Account Status (Current Funds)
Amount Drilldown to Labor Ledger
Amount Drilldown to Labor Ledger Details
Calculated Salary Foundation
Employee Funding
July 1 Position Funding
Labor Ledger View
Consolidated Option
Labor Ledger View Drilldown
Labor Ledger Pending Entry
Position Inquiry
Labor Ledger Year End - Inception to Date
Labor Benefits Calculation
Labor Benefits Type
Labor Object Code
Labor Object Code Benefits
Labor Position Object Group Code
Purchasing/Accounts Payable
Batch Processes
Accessing PURAP Functions
Bulk Receiving Initiation Tab
Bulk Receiving E-Doc Main Screen
Delivery Tab
Printing Bulk Receiving Information
Contract Manager Assignment
Assign a Contract Manager Tab
Payment Request
Payment Request Initiation Tab
Financial Document Detail Section
Payment Request Detail Section
Vendor Address Section
Vendor Info Section
Invoice Info Tab
Tax Information Tab
Process Items Tab
Purchase Order Line Item Totals Section
Edit Items Section
Additional Charges Section
View Related Documents Tab
View Payment History Tab
Payment Requests Section
Credit Memos Section
Initiating a Payment Request Document
Putting a Payment Request on Hold
Removing a Hold from the Payment Request
Cancellation of Payment Request
Requesting To Cancel a Payment Request
Removing a Request to Cancel
Automated Approval
Electronic Invoice Reject
Comparison Data Tab
Electronic Invoice Data Section
Electronic Invoice Items Section
Purchase Order Data Section
Purchase Order Items Section
Instructions for Performing Activities
Line Item Receiving Initiation Tab
Main Line Item Receiving Document
Requisition
Additional Suggested Vendor Name Section
Add Item and Current Items Sections
Totals Section
Working in the Items Tab
Importing Item and Account Information
Creating Accounting Distributions in the Items Section
Removing Accounts from all Item Lines
Removing Commodity Codes from all Items
Expanding All Accounts
Collapsing All Accounts
Capital Asset Tab
System Detail Section
Location Section
Capital Asset Items Section
Payment Info Tab
Payment Info Section
Billing Address Section
Additional Institutional Info Tab
Account Summary Tab
Post-Processing
Purchase Order
Purchase Order Detail Section
Status Changes Section
Editing a Building Address
Stipulations Tab
Creating Accounting Distributions in the Items Section (PO)
Expand All Accounts
Collapse All Accounts
CAMs Items Section
Sensitive Data Button
Adding Sensitive Data to a PO
Quote Tab
Initiating a Quote
Selecting a Vendor's Quote
Exporting a PO
Processing a PO Document
Performing Other Activities on a PO
Accessing the Various PO Options
Printing a PO
Purchase Order Amend
Initiating a POA Document
Working with the POA Document
Purchase Order Payment Hold
Initiating a POPH Document
Purchase Order Remove Payment Hold
Initiating a PO Remove Hold Document
Purchase Order Retransmit
Purchase Order Retransmit Tab
Initiating a PORT Document
Purchase Order Void
Initiating a PO Void Document
Purchase Order Close
Initiating a PO Close Document
Purchase Order Reopen
Initiating a Purchase Order Reopen Document
Purchase Order Split
Split a PO Tab
Initiating a PO Split
Shop Catalogs
Vendor Credit Memo
Credit Memo Initiation Tab
Credit Memo Info Tab
Items Section
Initiating a Vendor Credit Memo Document
Placing a Credit Memo On Hold
Removing a Vendor Credit Memo Hold
Electronic Invoice Rejects
Payment Requests
Purchase Orders
Receiving
Requisitions
Credit Memos
Billing Address
Capital Asset System State
Capital Asset System Type
Carrier
Delivery Required Date Reason
Electronic Invoice Item Mapping
Funding Source
Item Reason Added
Item Type
Method of PO Transmission
Negative Payment Request Approval Limit
Organization Parameter
Payment Request Auto Approve Exclusions
Pcard Maintenance
Purchase Order Contract Language
Purchase Order Quote Language
Purchase Order Quote List
Vendors Tab
Purchase Order Quote Status
Purchase Order Vendor Choice
Receiving Address
Receiving Threshold
Recurring Payment Frequency
Recurring Payment Type
Requisition Source
Sensitive Data
Vendor Stipulation
System Administration
Accessing System Administration Functions
System Submenu Groups
Identity
Menu Access to KIM Functions
Basic KIM Concepts
KIM Permissions, Responsibilities, and Roles
KIM Groups
Routing & Identity Management Document Type Hierarchy Tool
Person
Overview Tab
Names Section
Addresses Section
Phone Numbers Section
Email Addresses Section
Privacy Preferences Tab
Membership Tab
Groups Section
Roles Section
Delegations Section
Group
Creating New Groups
Definitions Tab
Assignees Tab
Role
Creating New Roles
Permissions Tab
Responsibilities Tab
Assigning Action Detail Values
Delegations Tab
Permission
Permission Info Tab
Permission Details Tab
Responsibility
Responsibility Info Tab
Responsibility Details Tab
Edit Security Definition tab
Edit Document Types tab
Edit Security Model tab
Edit Model Definitions tab
Edit Model Members tab
Edit Security Principal tab
Edit Principal Models tab
Edit Principal Definitions tab
Locations
Campus
Country
County
Postal Code
State
Reference
Affiliation Type
Campus Type
Email Type
Employee Status
Employee Type
Entity Type
External Identifier Type
Name Type
Role/Group/Permission/Responsibility Type
Configuration
Functional
Data Mapping Field Definition
Document Type
Edit Document Type Tab
Fields Available for Retroactive Application Tab
Document Type Inquiry
Functional Field Description
Message Of The Day
Namespace
Parameter
Parameter Component
Parameter Type
Routing & Identity Management Document Type Hierarchy
Document Hierarchy View
Document Configuration View
Document Information Tab
Workflow / Responsibilities Tab
System Options
Technical
Workflow Definition
XML Ingester
Batch
System (Batch submenu)
Batch File
Room File Upload
Security (Batch submenu)
Access Security Simulation
Schedule
Job Info Tab
Job Info Section
Running Section
Other Commands Section
Steps Tab
Dependencies Tab
Monitoring
Service Bus
Message Queue
Service Registry
Thread Pool
Workflow
Document Operation
Statistics Report
Glossary of Terms