Working in the Accounting Lines for Capitalization Tab

      This tab works in conjunction with the Accounting Lines, Create Capital Assets or Modify Capital Assets tabs.  Changes you make in one tab sometimes require followup in another tab. Specifically:

      If you make changes to the lines in the Accounting Lines tab, you must click  on the changed line to update the information transferred to the Accounting Lines for Capitalization tab. Additionally, if asset information for the changed line has already been processed in the Create Capital Assets or Modify Capital Assets tab, you must click the clear or delete button in the Action box on the Create Capital Assets or Modify Capital Assets tab and re-enter the information.

      If you change the distribution method you must delete any asset distribution information in the Create Capital Asset or Modify Capital Asset tab.

      If you need to change the asset from create to modify, you delete the information in the Create or Modify tab and start over with  or .

      If you click the document’s error correction button (available only after the document is final), the system reverses asset amounts, removes the serial number and tag number, and keeps other asset information in the Create Capital Assets and/or Modify Capital Assets tab.

      If you click the document’s recall button (available only after the document is submitted, before any other action is taken on it), the document is reopened. If any asset locks have been created, they are removed.

      The Procurement Card e-doc can create multiple accounting lines with the same Chart, Account, Sub-Account, Object and Sub-Object. Before submitting these lines for processing, you must either assign the identical lines together in the Accounting Lines for Capitalization tab or distinguish them from each other by adding/changing one of the accounting line fields to make them unique.

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Creating Assets

Modifying Assets