Modifying Assets

When you move amounts between accounts, sub accounts, object codes, or sub object codes, you must modify the affected assets to reflect the movement of funds. To modify existing assets:

1.     In the Accounting Lines for Capitalization tab, select the accounting line or lines that apply to an existing asset or group of assets.

•      If multiple lines are to be applied in the same proportion to the same assets, select all appropriate lines.

•      If different lines are to be applied to different assets, or if lines are to be applied in different proportions to the same assets, select a single line for processing.

2.     Select the appropriate distribution method for the line(s).

3.     Click .

The system opens the Modify Capital Assets tab and displays the System Control Amount and System Control Remainder Amount near the top of the tab.

4.     In the Modify Capital Asset tab:

•      Enter the number of the asset or use the lookup   or Lookup/Add Multiple Capital Asset Lines  to find the numbers.

•      If the distribution method is ‘Distribute cost by amount’, enter the amount to be moved or applied to this asset.

5.     To add more assets for the accounting line(s) you have selected in the Accounting Lines for Capitalization tab, return to that tab and repeat steps 3 – 4.

As asset information is modified for the selected accounting lines, the System Control Remainder amount is reduced in the Modify Capital Assets tab and account amounts are updated in the Accounting Lines for Capitalization tab. The system also updates the value in the Percent column in the Accounting Lines for Capitalization tab. The percent displayed is based on the total of the selected lines. When the total of the distributed amounts reaches the System Control Amount, the system sets the System Control Remainder Amount to zero and grays out the selected accounting lines.

6.     After modifying all assets to which the selected accounting lines apply, click  in the Modify Capital Assets tab.

       Failure to click  before processing a new accounting line causes the previously selected accounting line(s) to be inserted into the new asset.

7.     To associate more existing assets with this financial transaction, repeat steps 1 – 4 as needed.

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