Accounting Lines for Capitalization Tab

Overview > KFS E-Doc Fundamentals > Standard Tabs

Accounting Lines for Capitalization Tab

The Accounting Lines for Capitalization Tab is included in (and only in) e-docs that allow a capital object code:

• Advance Deposit

• Cash Receipt

• Credit Card Receipt

• Distribution of Income/Expense

• General Error Correction

• Internal Billing

• Procurement Card

• Service Billing

• Year End General Error Correction

• Year End Distribution of Income/Expense

This tab allows you to group capital assets affected by a particular financial transaction, thereby eliminating the need to create a separate financial transaction e-doc for each item to be capitalized.

The tab works in conjunction with the Accounting Lines tab, the Create Capital Assets tab and the Modify Capital Assets tab. Initially, as you enter accounting lines in the Accounting Lines tab, the system automatically copies all accounting lines with capital object codes into the Accounting Lines for Capitalization tab. (As a result, most of the fields in the Accounting Lines for Capitalization tab are display-only.) Then, based on your selections in the Accounting Lines for Capitalization tab, the system displays data in the Create Capital Assets and/or Modify Capital Assets tab, where you enter the remaining asset information required for the transaction.

For information about the related tabs, see Accounting Lines Tab, Create Capital Assets Tab and Modify Capital Assets Tab.

Advance Deposit, Cash Receipt, and Credit Card Receipt e-docs allow you to modify assets but not to create them. The other e-docs listed above allow you to both create and modify assets.

Accounting Lines for Capitalization tab definition

Title	Description
Seq #	Display only. A system-generated number that controls the order in which lines are listed. Records in this tab are listed in the same order, and with the same numbers, as in the Accounting Lines tab.
Line Type	Display only. Entries are ‘Source’ and ‘Target’. Lines that credit a capital object code (that is, lines in the ‘From’ section on most documents) are assigned a line type of ‘Source’. Lines that debit a capital object code (that is, lines in the ‘To’ section on most documents) are assigned a line type of ‘Target’.
Chart	Display only. The chart associated with the affected account.
Account Number	Display only. Identifies the pool of funds affected by this transaction.
Sub-account	Display only. Typically identifies the funded activity affected by this transaction.
Object	Display only. Identifies the specific type of income, expense, asset, liability or fund balance transaction.
Sub-object	Display only. For the object code specified, provides greater detail about the type of transaction.
Project	Display only. Identifies the program or initiative affected by this transaction.
Amount	Display only. The amount of the transaction to be applied against the account line.
Percent	Display only. Specifies the distribution of the lines selected to be applied to this account line.
Line Description	Display only. A brief explanation of the account line.
Select Line	Check the box to select a capital line that should create or modify an asset(s). As you select accounting lines, the system sets the System Control Amount to the sum of the lines selected. The system also sets the System Control Remainder Amount to the sum of these lines. Both fields are displayed in the Create and Modify Capital Assets tabs.
Select Amount Distribution Method	Required. The method used to distribute costs. Select the appropriate method from the list. The options are: ‘Distribute cost evenly’ — Distributes the cost on the selected line(s) equally among the new assets you create or modify. ‘Distribute cost by amount’ — Allows you to enter the amount to be distributed to each asset you create or modify.