Title

Description

Fiscal Year

Required. Enter the fiscal year of the object code or search for it from the Fiscal Year lookup .

    The KFS is set up so the Object Code table is based on fiscal year therefore each year can have a different set of object codes.

Chart Code

Required. From the Chart list select the chart to which the object code belongs, or search for it from the lookup .

Object Code

Required. Enter the code to identify the object code which must be unique within the chart and fiscal year to which it belongs.

Object Code Name

Required. Enter the long descriptive name of the object code which appears on the Accounting Lines tab in financial documents as well as in searches and reports.

Object Code Short Name

Required. Enter the shortened version of the object code name for use in reporting where space is limited.

Reports to Chart Code

Display-only. The value automatically defaults to the Reports to Chart of Accounts Code value associated with the Reports to Object Code's Chart Code value once it is entered.

Reports to Object Code

Required. Enter the object code that the object code reports to in the next higher chart, or search for it from the Object Code lookup . For example, the object code for book sales in an auxiliary chart might report to the object code for sales and services in the campus chart

Object Type Code

Required. Enter the code or search for it from the Object Type lookup . This is used to identify an object code as income, expense, asset, liability or fund balance. Multiple values exist for income and expense to support GL functionality.

Level Code

Required. Enter the code or search for it from the Level lookup . This is the summary code for a given range of detailed object code classifications and identifies the level to which the object code belongs.

Object Sub-Type Code

Required. Enter the code or search for it from the Object Sub-Type lookup . This is the designation assigned to similar groups of object codes. Sub-types are often leveraged in the KFS to apply business rules or to help with reporting.

Historical Financial Object Code

Optional. Enter the code or search for it from the Historical Financial Object Code lookup . This provides for a means of referencing a different object code previously used for this purpose and can be used for historical reporting.

Active Code

Optional. Select the check box if the object code is active and can be used on financial documents. Clear the check box if it is inactive.

Budget Aggregation Code

Required. Enter the code that indicates at what level the object code can be used for budgeting, or search for it from the Budget Aggregation Code lookup . The standard values are:

O = Object code level
C = Consolidation level
L = Level

Mandatory Transfers or Elimination Code

Required. Enter the code or search for it from the Mandatory Transfers or Elimination Code lookup . These codes are used to identify whether the object code is one of the following and are used by the KFS for the application of business rules where mandatory transfer or elimination codes are either required or prohibited:

M = Mandatory transfer code
E = Elimination code
N = Neither

Federally Funded Code

Required. Select the indicator to show whether this is an object code for capital equipment from the Federally Funded Code list, or search for it from the lookup . Examples of values might include

N = Non-federally funded, university owned
O = Federally funded, university owned
F = Federally funded, federally owned

Next Year Object Code

Optional. Enter the object code that represents the object code in the next fiscal year.