Chart of Accounts (COA)

The KFS relies on a variety of Chart of Accounts (COA) tables to function. These tables define the attributes and values used by the system to validate transactions. They also control the often complex relationships between elements in the Chart of Accounts that must be leveraged for internal and external reporting. For example, tables store basic information such as the sub-fund groups to which new accounts may be assigned and the calendar month that correlates to the first month of your institution's fiscal year. This type of flexibility is one of the features that make the KFS a highly configurable application.

This section presents information and instructions for viewing records in the COA tables and using e-docs to maintain these tables.

The KFS also delivers a feature to add extension tables if your institution wants or needs to record additional Chart of Accounts attributes that are not part of the base system. KFS extended attributes may be free text fields or may have an associated reference table to supply valid values. The data dictionary can be configured by your technical staff in the following manner:

• An extended attribute displays on the associated e-doc

• An extended attribute can be made required or optional

• An extended attribute can be available as search criteria and/or in the search results in a lookup.

go-arrow-red For more information about extended attributes, see Extended Attributes.