Business Rules

•      DV Payee cannot be the same as the initiator.

•      DV Payee must be active.

•      Check amount cannot be negative.

•      There must be at least one accounting line.

•      Account lines total must not be negative.

•      Total of accounting lines must match the Check Total field.

•      If the Federal Tax Percent is 0, the State Tax Percent must be 0.

•      If the Federal Tax Percent is >0, the State Tax Percent must be >0 if the income class has an associated state tax percent. (Royalty and Independent Contractor do not have a state tax percent, so 0 is allowed.)

•      If Foreign Source is checked, Federal & State Tax Percent must be 0 (cannot be blank), no other boxes may be checked, and Special W-4 Amount must be blank.

•      If Treaty Exempt is checked. no fields, dropdowns or checkboxes may be entered/selected/checked

•      If Exempt Under Other Code is checked, Federal & State Tax Percent must be 0, no other boxes may be checked except for USAID Per Diem, and Special W-4 Amount may be blank or filled in.

•      If USAID Per Diem is checked, Income class must be Fellowship, Federal & State Tax Percent must be 0 (cannot be blank), Exempt Under Other Code must be checked, no other boxes may be checked, and Special W-4 Amount must be blank.

•      If an amount is entered in Special W-4 Amount, Income Class must be Fellowship, Federal & State Tax Percent must be 0 (cannot be blank), Exempt Under Other Code must be checked, and no other boxes may be checked.

•      If Gross Up Payment is checked, Federal Tax Percent cannot be 0, State Tax Percent cannot be 0 if income class has an associated state tax percent other than 0 (Royalty and Independent Contractor do not have a state tax percent, so 0 is allowed), no other boxes may be checked, and Special W-4 Amount must be blank.

•      The object codes associated with the following object types or object levels are prohibited:

Object type restrictions for DV documents

Object Type	Description	Restrictions
CH	Cash Not Income	Unallowable
ES	Expense Not Expenditure	Unallowable
FB	Fund Balance	Unallowable
IC	Income Not Cash	Unallowable

Object Level Restrictions for DV Documents

Object Level	Description	Restrictions
BASE	Assessments Expenditures	Unallowable
BASR	Assessments Revenue	Unallowable
BASS	Budget Assets	Unallowable
BCAS	Beginning Cash	Unallowable
BCOM	Budget Compensation	Unallowable
BFRE	Budget-Fee Remission	Unallowable
BGEX	Budget-General Expense	Unallowable
BLIA	Budget-Liability	Unallowable
BORE	Budget-Other Revenue	Unallowable
CRIN	Cost Recoveries-Income	Unallowable
FUBL	Fund Balance	Unallowable
HRCO	Hourly Compensation	Unallowable
ICOR	Indirect Cost Recovery Income	Unallowable

Object Sub Type Restrictions for DV Documents

Object Sub Type	Description	Unallowable
BU	Budget Only Object Codes	Unallowable

Institutions may create their own restrictions for object codes and payee type based on payment reasons.

More:

Payment Reasons