Standard Transaction E-Docs
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On the Main Menu tab, the Transactions submenu provides access to a variety of general-use documents that support basic financial operations.
FP e-docs available from the Main Menu, Transactions submenu
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Description |
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Records deposits that go directly to the bank without being verified through the normal cash receipts process. This document enables distribution of the amount received to the appropriate accounts in the financial system. | |
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Records accrual, adjustment and recode entries. These may be posted to open periods, which are set by each institution. | |
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Records income and expense transactions not processed through other e-docs, against an existing budget. It can be used to modify a base budget, a current budget or both. | |
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Records cash and checks received by units, for subsequent deposit into bank accounts via the Cash Management Document (CMD). | |
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Records credit card receipts and distributes the funds received to the appropriate accounts in the financial system. | |
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Processes payments that are not transacted through the Accounts Payable/Purchasing module of the KFS. | |
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Reallocates income and expense or assets and liabilities within the organization. | |
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Corrects accounting string data for General Ledger entries generated from other financial transactions. | |
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Allows adjustment to the amount of indirect cost expense charged to a Contracts and Grants account and automatically adjusts the associated amount of indirect cost revenue. | |
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Bills for goods or services provided by one institution's department to another institution's department, reflecting income to the provider and expense to the customer. | |
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The Meeting Planners Account (MPA) Card document (MPDO) is used to properly distribute card expenses to the correct account number and object code. It is a reconciliation tool for the MPA card transactions. The MPA card is a university liability credit card for qualified MSU employees who plan group travel and conferences. | |
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Allows users to add encumbrances using an e-doc instead of relying on information from a system outside the KFS. These transactions give fiscal officers the ability to earmark funds for which unofficial commitments have been made. | |
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Procurement Card (PCDO) |
The Procurement Card (PCDO) document is used to properly distribute procurement card expenses to the correct account number and object code. It is a reconciliation tool for the procurement card transactions. |
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Transfers funds (cash) between accounts. |
Caveats about information provided for financial
e-docs:
Business rules provided for each document reflect the original configurations delivered with the KFS and may not reflect the rules and practices established at your institution. Your institution may have modified the delivered restrictions or made additional restrictions by attributes such as object code type, object code sub type, sub-fund group, consolidation object code, and others.
The explanations that follow exclude references to ad-hoc routing
because this functionality is available for use in any financial transaction
document.
The explanations that follow exclude specific references to the
delegate where the fiscal officer is mentioned. Assume that any
action that can be performed by the fiscal officer can also be performed by the
delegate.
For information on
using a template to import items or
accounts, see Data Import Templates.
Advance Deposit