Business Rules

•      The credit cards receipts total must be greater than zero.

•      The credit card receipt total must be equal to the total of the Accounting Lines tab.

•      Negative accounting line amounts are allowed.

•      There must be at least one accounting line in the document.

•      The CCR document is one-sided. The KFS automatically generates the other side of the entry affecting the cash account, as defined by data entered into the document.

•      The Object Code restrictions are as follows.

Object sub type code type restrictions for Credit Card Receipt documents

Object Sub Type Code	Description	Restrictions
BU	Budget-Only	Unallowable
CA	Cash	Unallowable
CE	Cost Recovery Expenses	Unallowable
FB	Fund Balance	Unallowable
FR	Fringe Benefits	Unallowable
HW	Hourly Wages	Unallowable
MT	Mandatory Transfers	Unallowable
PL	Capital Assets	Unallowable
RE	Reserves	Unallowable
SA	Salary and Wages	Unallowable
VA	Valuations and Adjustments	Unallowable

Object type code restrictions for Credit Card Receipt documents

Object Type Code	Description	Restrictions
ES	Expense Not Expenditure	Unallowable
IC	Income Not Cash	Unallowable

Consolidated object code restrictions for Credit Card Receipt documents

Consolidated Object Code	Description	Restrictions
FDBL	Fund Balance	Unallowable

   Making Corrections: If a Credit Card Receipt has been initiated and approved, but the accounting line information was incorrect, use the GEC document to make the correction. If the total amount of a Credit Card Receipt is incorrect, use the AD document to make the correction. If a credit card refund is made, use the AD document to record the transaction.

   For more information about the GEC and AD documents, see General Error Correction and Advance Deposit.

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Routing