Business Rules

•      Negative accounting line amounts are allowed.

•      There must be at least one accounting line in the Income section and one accounting line in the Expense section.

•      The total in the Income section must equal the total in the Expense section in the Accounting Lines tab.

•      The KFS automatically generates cash and fund balance object code offset entries as defined by the information entered into the document.

•      The Account field has the following restrictions:

Fund group code restrictions for IB documents

Fund Group Code	Description	Restriction
LF	Loan Fund	Unallowable

Sub fund group code restrictions for IB documents

Sub Fund Group Code	Description	Restriction
PFRI	Retirement of Indebtedness	Unallowable
PFIP	Investment in Plant	Unallowable

 

The Object Code field has the following restrictions:

•      Contracts and Grants Sponsored Programs object level codes are not allowed.

•      Capital object codes may not be used on an Income line in the document.

Object type code restrictions for Internal Billing documents

Object Type Code	Description	Restrictions
ES	Expense Not Expenditure	Unallowable
IC	Income Not Cash	Unallowable

Object code sub type restrictions for Internal Billing documents

Object Type Code	Description	Restrictions
BU	Budget-Only Object Code	Unallowable
CP	Construction Process	Unallowable
FR	Fringe Benefits	Unallowable
GI	Gifts	Unallowable
HW	Hourly Wages	Unallowable
IV	Investments	Unallowable
MT	Mandatory Transfers	Unallowable
PL	Capital Assets	Unallowable
RE	Reserves	Unallowable
SA	Salary and Wages	Unallowable
ST	State Appropriations	Unallowable
TF	Transfer of Funds	Unallowable
WO	Write-Off Expenses	Unallowable

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Routing