Business Rules

      To initiate a fabrication request the user must complete the following:

Asset Detail Information (a valid organization owner Chart of Accounts code, a valid and active organization owner account number, an asset description, and a valid asset type code)

Asset Location (if the asset will remain on campus, input a valid campus code, building code and building room code; if the asset will be located off campus the user must input name, address, city, state, postal code, and country; in addition the campus code is required)

      Additionally, the Fabrication document uses the Asset Type Code table to determine whether a building number and room number are required for the asset type category.

Any asset type code with the 'moving indicator' checked 'yes' requires a building code and room number, or an off campus address. All asset type codes for movable equipment have this indicator checked.

Any asset type code with the 'required building indicator' checked 'yes' requires a building code. Asset type codes for buildings have this indicator checked.

Any asset type code with the 'moving indicator' and 'required building indicator' marked 'no' requires a campus code, but no building or room number. Asset type codes for land, land improvements, and leasehold improvements have the 'moving indicator' and 'required building indicator' marked 'no.'

      Fabrication Information is also required as follows:

An estimated fabrication completion date is required.

The total estimated cost is required and must be numeric.

The Years expected to retain asset once fabrication is complete is required and must be numeric.

      For capital assets, the building code is the building in which the asset is located. The asset category identified by the asset type determines whether a building code, room number or off-campus information is required. For this reason, the asset type must be entered before the building and room number.

      For non-capital assets, a building code or room number is not required. For this reason, the asset status must be entered before the building code or room number is entered. If these values are entered, they must be valid values.

      Any asset type code with the moving code indicator checked requires a valid campus, building code, and room number combination, or an off-campus address. All asset type codes for movable equipment have this code checked.

      Any asset type code with the reg bldg indicator checked requires a building code. Asset type codes for buildings have this code checked.

      Any asset type code with both moving code and reg bldg indicators unchecked requires a campus code but no building or room number. Asset type codes for land, land improvements, and leasehold improvements have these codes unchecked.

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