CAMs Items Section

Purchasing/Accounts Payable > Standard Transaction E-Docs > Purchase Order > Document Layout > Items Tab

CAMs Items Section

If there are qualifying items on the PO and if you click the select button in the Action field in the System Selection section, the system displays another section—CAMs Items—in the Capital Asset tab.

Only qualifying items appear in this section. There may be multiple items. To qualify, an item's total amount must exceed the capital asset threshold ($5000) and the object code used in the accounting line must be a capital asset object code.

pencil-small Initially items are listed in this section with the detail fields hidden. Click the show button for an item to expand the display of relevant fields.

System Detail section definition

Title	Description
Capital Asset Note Text	Optional. Enter text specific to this asset.
Receiving Outside of Current Fiscal Year	Optional. Defaults to 'No' with a button available. Clicking the button toggles this field to 'Yes,' changes the button to clear, and fixes the Asset Type Code field value below to '40004' (Moveable Assets Not Yet Received, or Placed in Service). Clicking the clear button reverses the 'select'.
Asset Type Code	Optional. Enter the asset type code or search for it from the Asset Type lookup .
How Many Assets	Optional. Enter the # of assets that are being affected.
Manufacturer	Optional. Enter the name of the manufacturer. Clicking the same as vendor button will populate this field with the vendor name as entered on the Vendor tab of the document.
Model Number	Optional. Enter the model number of the asset.

Location section definition

Title	Description
Item Quantity	Optional. Enter the quantity of the item to be stored at this location.
Campus	Optional. Defaults to the campus code used in the item accounting line, but may be changed via the Campus lookup .
Building	Optional. May be populated by searching for the building code with the Building lookup . This action will also fill in all address fields for the selected building. To clear Building and all address fields, click the button.
Address	Optional. Enter the street address for this location.
Room	Optional. Enter the room for this location.
City	Optional. Enter the city for this location.
State	Optional. Select the state code from the list.
Postal Code	Optional. Enter the postal code for this location.
Country	Optional. Select the country from the list.

All the display-only line item information is from the PO line item. Only line items that qualify as capital assets display here.

Capital Asset Items section definition

Title	Description
Capital Asset Transaction Type	Optional. Defines the type of asset.

The add button applies only to the Location data. Adding a location causes the system to create a section for the address. This section shows only the heading line and a show button that may be used to display the address detail below the Location section. Additional locations may be entered and added as needed, each with a specified quantity of the item. For example, if 20 capital items are ordered for use at different locations, the add button may be used to enter the locations and specify the number of assets to be placed at each.