Debit/ Credit

Action on amount

Amount updated

Expenditure/ Expense (EX)

Expenditure/ Not Expense (EE)

Transfer of Funds/ Expense (TE)

Expense/ Not Expenditure (ES)

Actuals (AC)

D

+ (Add)

Account actual expenditure amount

Blank/Null

+ (Add)

C

- (Subtract)

External Encumbrance (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Internal Encumbrance (IE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Pre-Encumbrance (PE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Cost Share Encumbrance (CE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Budget Check

Any

+ (Add)

Current budget balance amount

Balance Type

Object Code/

Object Type

Debit/Credit Code

Action on amount

Amount updated

Actuals

Cash Object Code

D

+ (Add)

Current budget balance amount

Blank/Null

+ (Add)

C

- (Subtract)

Accounts Payable Object Code

D

+ (Add)

Current budget balance amount

Blank/Null

+ (Add)

C

- (Subtract)

Other

n/a

n/a

None

External Encumbrance (EX)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Internal Encumbrance (IE)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Pre-Encumbrance (PE)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Cost Share Encumbrance (CE)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Expenditure/ Not Expense (EE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Transfer of Funds/ Expense (TE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Expense/ Not Expenditure (EE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)