Asset Location Tab

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The Asset Location tab allows the user to specify the location of the asset. It contains information on where the asset will be located, whether on-campus or off-campus. To enter a location, you must provide the asset status and asset type code.

•      The asset status is used to specify whether the asset is capital or non-capital. The asset type code identifies the asset category.

•      The Asset Type Code table has a required building indicator and a movable indicator.

The asset status in conjunction with the asset type code determines what location information is required.

For example, capital movable equipment requires a valid campus, building, and room combination or an off-campus address. Non-capital assets require only a campus code.

Asset Location tab definition

Title

Description

Campus

Required. Enter the code identifying the physical campus in which the asset is/will be physically located or search for the code from the Campus lookup searchicon.

Building Code

 

Enter the code designated to the building in which the asset is/will be physically located or search for the code from the Building lookup searchicon.

Building Room Number

 

Enter the building's room number in which the asset is/will be physically located or search for the number from the Room lookup searchicon.

Building Sub Room Number

 

Enter the code created for departmental use. Most departments use this field to enter the cubicle sub-room number.

(Off Campus) Name

Enter the name of the person in charge of the asset at the off-campus location.

(Off Campus) Address

Enter the off-campus street address where the asset is/will be located or stored.

(Off Campus) City

Enter the off campus city where the asset is/will be located or stored.

(Off Campus) State

Enter the state or search for it from the State lookup searchicon. The state code is validated against the State table. The state code is not required if the asset is outside the US.

(Off Campus) Postal Code

Enter the postal code or search for it from the Postal Code lookup searchicon.

(Off Campus) Country

Select the country from the Country list or search for it from the Country lookup searchicon.

More:

Organization Information Tab