Title

Description

Asset Number

Display-only. A system-assigned identifier unique to each asset. The asset number will be assigned after the user submits the document. This field cannot be modified.

Organization Owner Chart Of Accounts Code

Required. Enter the chart code for the owner account that is responsible for the asset or search for the code from the Chart lookup .

    When the parameter Accounts_Can_Cross_Charts is set to 'No', the system derives the chart code from the account number entered, and an entry in this field is not required.

Organization Owner Account Number

Required. Enter the account number for the owner that is responsible for the asset or search for the number from the Account lookup .

Organization Owner Organization Code

Display-only. Identifies the organization responsible for the asset and is set by the owner account number.

Owner

Optional. Used when the title is vested in other universities or agencies. Enter the name of the owner or search for it from the Agency lookup .

Acquisition Type Code

Display-only. Describes how the asset was acquired by the institution (i.e., gift, found, etc.) For fabricated assets, the acquisition type is defaulted to 'C' (university construction) and is view only.

Asset Status Code

Display-only. A code indicating the current status of the asset (i.e. 'A' for active, 'R' for retired, 'U' for university constructed.) When the asset is completed, the asset status is updated to 'A' (active).

Required. Text describing the condition of the asset.

Excellent‍‍ = Newly acquired.

Good‍‍ = Still in good working order.

Fair = Equipment is beginning to show age.

Poor = Equipment still works but is old and nearly ready for disposal.

Asset Description

Required. Enter a detailed description of the asset.

Asset Type Code

Describes how the asset was acquired by the institution (i.e., gift, found, etc.) For fabricated assets, the acquisition type is defaulted to 'C' (university construction) and is view only.

Vendor Name

Display-only. The company or person who has sold the asset to the institution and to whom the first payment was made.

Display-only. The date of last inventory performed by the university or the date an asset was last physically verified, moved, relocated, inventoried, or tagged. The last inventory date for the fabricated asset will be set to today's date, and is view only.

Display-only. The date the asset was added to the asset database. Defaults to the current date.

Display-only. The fiscal year in which the asset was created. The fiscal year is based on the create date. Defaults to the current fiscal year.

Period

Display-only. The period (fiscal month) of which the asset was created. The period is based on the create date. Defaults to the current fiscal period.