Add Item and Current Items Sections

Add Item, Current Items section definition



Item Line #

The KFS assigns the item number when the add button is clicked. After a line is added, a number is assigned and the item number may be increased or decreased using the arrow buttons.

Item Type


Required. Select the type of item being specified on this line, such as 'Qty or 'No Qty'. The default is 'Qty'.


Required if the Item Type value is 'Qty'. Enter the quantity of the item in this field. Quantity should not be entered for 'No Qty'.


Required if the Item Type value is 'Qty'. Enter the UOM (unit of measure) or use the lookup _searchicon to find the UOM.

Catalog #

Optional. Enter the vendor catalog number for this item.

Commodity Code

May be Required. If the Commodity Code column is not present it is because the 'ENABLE COMMODITY CODE IND' parameter is set to N. Whether the Commodity Code is required is determined by whether the 'ITEMS REQUIRE COMMODITY CODE IND' parameter is set to N or Y. If the column exists then the information that is entered is validated against the commodity codes that have been defined in the Commodity Code maintenance table. The Commodity Code lookup searchicon can be used to find valid commodity codes


Required. Provide a text description of the item or service being ordered.

Unit Cost

Required. Enter the cost per unit for QTY item types or the total cost for No Qty item types.

Extended Cos

Display-only. If a UOM and unit cost have been provided, the KFS automatically calculates the extended cost for this line (UOM x Unit Cost).

Tax Amount

Display-only. If the 'ENABLE SALES TAX IND' is 'N'. this column will not be displayed. If sales tax is turned on, the amount that displays here is automatically calculated based the delivery address.

Total Amount

Display-only. If tax has been calculated this will be the Extended Cost + Tax Amount. Otherwise, it will be the Extended Cost.


Optional. Select the checkbox if the item or service (such as, flowers or guns) being ordered on this line is restricted.

exclaim    The definition of restricted item varies by institution. If your institution has defined restricted items, it is important to check this box. Checking the box makes the requisition ineligible for an APO.

Assigned to Trade In

Optional. Select the checkbox if a trade-in line item in Additional Charges has been entered and the trade-in is associated with the line item. This indicator determines the accounts that will be used to prorate the accounts string for the trade-in line item.


Add or delete lines as appropriate. After a line has been added, it is moved to the Current Items section, where the details may be viewed or modified by opening the item using the show button.


Additional Charges Section