Initiating a Year-End Document

1.     Select the desired year-end document from the Financial Processing submenu group in the Year End Transactions menu group on the Main Menu tab.

2.     Log into the KFS as necessary.

A blank Year-End document with a new document ID appears.

3.     Complete the standard tabs and the other tabs specific to the document type.

go-arrow-red     For information about the standard tabs such as Document Overview, Notes and Attachments, Ad Hoc Recipients, Route Log, and Accounting Lines tabs, see Standard Tabs.

4.     Click buttonsmall_submit.

5.     Review the General Ledger Pending Entries tab.

Year-End documents generate General Ledger entries (including offsets) in the same way their regular counterpart documents do, but all these entries are posted to the open accounting period of the prior fiscal year, most often accounting period 13.

6.     Review the Route Log tab.

The document is routed to Org Review for each account used in the Accounting Lines. The Route Status shows 'ENROUTE.'

go-arrow-red     For more information about the Route Log, see Route Log.

7.     Appropriate organization reviewers must approve the document.

go-arrow-red     For more information about how to approve a document, see Workflow Action Buttons.