To initiate a Benefit Expense Transfer document, follow these steps:
1. Select Benefit Expense Transfer from the Main Menu tab.
2. Log into the KFS as necessary.
The system displays a blank BT document.
3. In the
Ledger Balance Importing tab, enter values for the Fiscal Year, Chart, Account, and Sub-Account fields and click .
4. Make
selections and click .
5. Make
necessary amount changes and/or delete unwanted lines in the
From section of the Accounting Lines tab; then
click or
to copy the desired rows to the To
section and edit those lines as necessary.
6. Complete the standard tabs.
For information about the standard tabs such as Document
Overview, Notes and Attachments, Ad Hoc
Recipients, Route Log, and
Accounting Lines tabs, see
Standard Tabs.
7. Click
.
The document is routed to the fiscal officer of the account and may do additional routing as described above.
8. Review the Labor Ledger Pending Entries tab.
9. Review the Route Log tab.
10. The document is routed to the fiscal officers for each account used in the Accounting Lines. The Route Status shows 'ENROUTE'.
For more information
about the Route Log, see Route Log.
11. Appropriate fiscal officers and other reviewers approve the document.
For more information
about how to approve a document, see Workflow
Action Buttons.
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