Description

Proposal Number

Required. When creating a new award, search for the associated Proposal from the Proposal lookup .

Required. Select the proposal state from the following list options (single, alpha character):

A = Award: An agreement has been reached and received.

R = Rejected: Funding for the proposal has been rejected by the granting agency.

U = Underwrite: The internal organization associated with the proposal has agreed to underwrite current expenses related to the project even though a formal agreement has yet to be received from the granting agency.

W = Withdrawn: The institution has chosen to withdraw the request for funding from the agency. Display-only if post-award, and searchable via the lookup .

Agency Number

Required. Enter a number to uniquely identify an external funding agency or search for it from the Agency lookup .

Agency Name

Optional. Enter The official, full title of the potential funding agency. System-generated based on agency number.

Project Title

Required. Enter the official project name for external agency and C&G Administration correspondence.

Start Date

Required. Enter the date on which the project is to begin, or search for it from the calendar .

Stop Date

Required. Enter the date on which the project is to end or search for it from the calendar .

Direct Cost Amount

Required. Enter the monetary amount of the direct costs charged to the award (for example, salary, fringe benefits, materials, travel charges, communication costs, etc.)

    Cannot be changed if system close date exists.

Indirect Cost Amount

Required. Enter the monetary amount of indirect costs charged to the project (usually a certain percentage of the direct costs budgeted).

    Cannot be changed if system close date exists.

Total Amount

Display-only. Displays the total dollar amount calculated from Direct Cost Amount + Indirect Cost Amount.

Agency Future1 Amount

Optional. Enter the amount of funds committed by an external agency for the next funding period.

Agency Future2 Amount

Optional. Enter the amount of funds committed by an external agency for the second future funding period.

Agency Future3 Amount

Optional. Enter the amount of funds committed by an external agency for the third future funding period.

Entry Date

Required. Enter the date which this award is entered into the system or search for it from the calendar . This date drives institutional reporting, and should follow the guidance below:

    If the award has a start date earlier than or the same as the date the award is entered into the system, then enter the current date into this field. If the award has a start date later than the date the award is entered into the system, then enter the start date of the award into this field. Only a valid date can be entered into this box, and it must be greater than or equal to the start date. Cannot be changed if system close date exists. Defaults to current date on new award.

Close Date

Display-only. Displays the date the system manager closes out business for the month. Changes made to an award with a close date may alter institutional report records. System-generated.

Award Type

Required. Select the kind of award being made from the Award list, or search for it from the lookup . The choices are:

C = Non-Competing/Continuation
E = Supplement
N = New
R = Continuation/Competing

Grant Number

Optional. Enter the unique number, assigned by an external agency, for a specific contract or grant. Not all agencies assign grant numbers, but if present it serves as an identifier for a particular award.

Required. Select the code that describes the type of contract or grant from the Grant Description list, or search for it from the lookup .

Options include government and non-government codes, including Contract (© Government Grant (G), Non-Federal Grant (N), and Non-Federal Contract (O), etc.

Purpose

Required. Select the nature of work to be completed by the grant or contract from the Purpose list or search for it from the lookup . The choices are:
A = Instructional
C = Research
F = Public Service
G = Academic Support
H = Student Services
S = Scholarships & Fellowships

Federal Funded Amount

Display-only. Displays the amount funded by the awarding agency (if federal) for the federal pass through agency.

Federal Pass Through

Optional. Select the check box to indicate that this award involves federal pass-thru funds (federal agency awards money to the non-federal granting agency which in turn is passed along to your institution through an award.)

Federal Pass Through Agency Number

Optional. Enter the code to uniquely identify the federal agency from which the funding originates, or search for it from the Pass Through lookup .

Federal Pass Through Agency Name

Display-only. Enter the originating agency of any federal pass-through funds for this award. System-generated and updatable only upon a change in the Federal Pass Through Agency Number.

Federal Pass Through Funded Amount

Optional. Enter the dollar amount identified as federal pass-through funds for the award.

Allocated University Computing Services Amount

Optional. Enter the contract or grant award dollars designated in an approved budget for University Computing Services.

Addendum Number

Optional. Enter a number assigned by Contracts and Grants Administration that identifies an addendum to the master contract.

Optional. Select the line of credit (LOC) identifier used for applicable federal cash draws from the LOC list, or search for it from the lookup .

Award Document Number

Optional. Enter the unique identification number assigned to your institution by an external agency for communication of fiscal information about an award.

Agency Analyst Name

Optional. Enter a unique identifier assigned to the agency's contact person.

Agency Analyst Telephone Number

Required. Enter the telephone number where the agency contact may be reached.