General Guidelines

Overview > Maintenance E-Doc Fundamentals > Extended Attributes

General Guidelines

lightbolb-small How to add extended attributes to the KFS: The steps in creating extended attributes involve your technical staff for the most part. Additional technical documentation is available.

For example, a community college is required to track multiple additional attributes on the Account Table to meet the reporting requirements of community colleges. Each of these fields has a list of valid values that must be maintained in the system.

One extension table with the multiple fields is added to the Account Table. These multiple new fields appear on the Account document. A new reference table for each new field is created to maintain the list of valid values for the new fields. Each of the reference tables appears as a new document on the Maintenance menu tab of KFS.

Dos

• Business rules can be applied to extended attributes the same as they could be applied to any other attribute delivered with the KFS.

• Modification to include security and encryption can be applied to extended attributes as well just as the other existing KFS attributes.

• The data definition language, including referential integrity for extension tables are the responsibility of the implementing institution.

Don'ts

• Extended attributes are not intended to add additional fields to the accounting string and should not be added to tables such as GL Balance or GL Entry tables.

• Extended attributes should not be added to the workflow tables.