Placing a Credit Memo On Hold

Purchasing/Accounts Payable > Standard Transaction E-Docs > Vendor Credit Memo > Process Overview

Placing a Credit Memo On Hold

An AP user may choose to place the credit memo on hold or remove the hold when it is no longer necessary. The hold flag prevents a vendor credit memo from being extracted and applied. When a document is taken off hold, it retains the status it had when the hold flag was set.

A credit memo in the 'AP-REVIEW' or 'COMPLETE' status may be placed on hold from the time of AP Submit until the time the credit extracts it to the Pre-Disbursement Processor.

To place a credit memo on hold, you must attach a note to the document explaining why it has been put on hold. To put a credit memo on hold:

1. After displaying the credit memo, click buttonsmall_hold .

2. Enter a reason for putting the CM on hold and click buttonsmall_Yes .

The system marks the vendor credit memo as being in 'HOLD' status. It also displays a large header on the document indicating who placed the order on hold.