Business Rules

      Either Vendor Name or Vendor Last Name and Vendor First Name fields must be filled.

      If Vendor Name field is entered, Vendor First Name and Vendor Last Name fields must be blank.

      If Vendor First Name and Vendor Last Name fields have been entered, the Vendor Name field must be blank.

      Tax number must be 9-digits and cannot be all zeros.

      The first three digits of an SSN cannot be '000' or '666.

      The middle two digits of an SSN cannot be '00.

      The last four digits of an SSN cannot be '0000.

      The first two digits of a FEIN cannot be '00.

      The vendor's Tax Number must be unique unless it is a division of a parent vendor.

      Vendors of type 'Purchase Order' must have an address of the type 'Purchase Order.

      Vendors of type 'Disbursement Voucher' must have an address of the type 'Remit.

      A vendor must have one and only one address marked as a default address.

      If a country for an address is 'United States' then state and zip code are required.

      Phone and fax numbers must be formatted as ###-###-####.

      If the Category Allowed Indicator for a specific ownership type is 'N' (No) then vendor category must be left blank.

      If the SSN Allowed Indicator for this ownership type is 'N' (No) then the tax number type must not be SSN.

      If the FEIN Allowed Indicator for this ownership type is 'N' (No) then the tax number type must not be FEIN.

      Contract begin date must be earlier than contract end date.

      The Conflict of Interest tab is available only for ‘parent’ vendor records.

      Conflict of Interest is required if vendor type is ‘Purchase Order’.

      Conflict of Interest tab can have only one field populated, either ‘Employee of Conflict’ or ‘Other’.

      If Conflict of Interest data is entered, the ‘Origin Date’ is required.

      If Conflict of Interest data is entered, the ‘COI Last Signature Date’ is required.

      COI Last Signature Date cannot occur before the ‘Origin Date’.

      COI Last Signature Date cannot be future dated.

      The Criminal Background Check tab is available for both ‘parent’ and ‘child’ vendor records.

      Criminal Background Check Required is required if vendor type matches the value set in the Criminal_Background_Check_Required_Vendor_Types parameter.

      CBC Last Signature Date is required if CBC Required field is set to ‘Yes’.

      CBC Last Signature Date must be today or past date; cannot be future dated.

      The Supplier Diversity tab is available only for ‘parent’ vendor records.

      Supplier Diversity Certification field is required if the Supplier Diversity value is set to a non-null value.

      Supplier Diversity Start Date is required if the Certification value is set to a non-null value.

      Supplier Diversity Start Date must be today or past date; cannot be future dated.

      Do not allow for duplicate Supplier Diversity records unless Start Dates do not overlap.

      Supplier Diversity End Date is required if Certification field is set to ‘Certified’.

      Supplier Diversity End Date allows for previous or future date.

      The Sustainability tab is available for both ‘parent’ and ‘child’ vendor records.


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