Business Rules

•      An existing asset may be modified only if the object code with the capital object subtype is displayed on the ‘From’ or ‘To’ portion of the Accounting Lines tab. For document types with only one section in the Accounting Lines tab (such as the Cash Receipt), the documents themselves may also be used to modify assets.

•      The asset number entered must identify an active valid asset. Active assets have an inventory status code of 'a' (active), 'c' (active and non-accessible), 's' (surplus) or 'u' (university constructed).

•      The asset number entered is locked until the financial document is approved, canceled or disapproved or the object code on the document is changed to a non-capital sub-type.

•      Clicking  for an asset causes the system to clear the Asset Quantity, Asset Type, Vendor, Manufacturer, Model, Amt Dist Method, Amt, Asset Description, and Tag/Location Information in the Create/Modify Capital Assets tab. The system also resets the System Control Amount and the System Control Remainder Amount in that tab. (The tab remains open.). Additionally, this action causes the system to uncheck the selected accounting lines in the Accounting Lines for Capitalization tab.

•      Clicking  for an asset causes the system to clear all asset information, reset the System Control Amount and the System Control Remainder Amount, and close the Create Capital Assets tab. This action also causes the system to uncheck the selected accounting lines in the Accounting Lines for Capitalization tab. 

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Process