Asset Location Tab

This tab contains the current location information in the Old section on the left. The New section on the right may be used to update the information for both on-campus and off-campus locations.

This tab contains current location information in the Old section on the left. The New section on the right may be used to update the information for both on-campus and off-campus locations.

The asset type code and asset status determine what information is required on the Asset Location tab. The asset status is used to identify whether the asset is capital or non-capital.

Any change to information on the Asset Location tab causes the system to update the last inventory date for the asset.

Asset Location tab definition

Title	Description
Campus	Required. Enter the code identifying the physical campus in which the asset is/will be physically located.
Building Code	Enter the code designated to the building in which the asset is/will be physically located.
Building Room Number	Enter the building's room number in which the asset is/will be physically located.
Building Sub Room Number	Enter the code created for departmental use. Most departments use this field to enter the cubicle sub-room number.
(Off-Campus) Name	Enter the name of the person in charge of the asset at the off-campus location.
Off-Campus) Address	Required. Enter the off-campus street address where the asset is/will be located or stored.
(Off-Campus) City	Required. Enter the off-campus city where the asset is/will be located or stored.
(Off-Campus) State	Required. Enter the state or search for it from the State lookup .
(Off-Campus) Postal Code	Required. Enter the postal code or search for it from the Postal Code lookup .
(Off-Campus) Country	Select the country from the Country list or search for it from the Country lookup .

The following business rules apply.

•      Building code for capital assets:

o  Asset type codes for movable equipment have the Moving Indicator marked as 'Yes' and require a building code and a room number or an off campus address that includes name, address, city, state, postal code, and country.

o  Asset type codes for buildings have the Required Building Indicator field marked as 'Yes' and require a building code. No room number is required.

o  Any asset type code with both the Moving Indicator and Required Building Indicator marked as 'No' require a campus code but no building or room number. Asset type codes for land, land improvements and leasehold improvements have 'No' in both fields.

•      Building code and room number for non-capital assets are not required, but must be valid if used.

More:

Organization Information Tab