Description

A unique identification number issued by the University and affixed to the asset.

Purchase Order Number

The number assigned to the purchase order for which the payment is posted.

Document Type

The type of document that generated the capital expense.

Chart Code

Identifies the chart code for the owner account that is responsible for the asset. The user may search for the chart code from the Chart lookup .

Account Number

Identifies the owner account responsible for the asset. The user may search for this number from the Account lookup .

Used to classify the transaction and identify asset categories such as movable, art and museum, buildings. In addition, the object code can be used to identify the type of funding—university, federal, or federally owned. The user may search for this code from the Object lookup .

Used to identify particular transactions that might span multiple accounts. The user may search for this code from the Project lookup .

The fiscal period the payment was posted to the General Ledger. The user may search for the year from the System Options lookup .

Posting Date From

The date the payment transaction was first posted to the General Ledger. The date may be selected using the calendar icon.

In-Service Date From

The date the asset is first placed in service and becomes eligible for depreciation. The date may be selected using the calendar icon.

Amount

The portion of the cost of the asset paid by a specific account for a given payment.

A code identifying the physical campus in which the asset is physically located. The user may search for the campus code from the Campus lookup .

Asset Status Code

A code indicating the current status of the asset. The user may search for the status from the Asset Status lookup .

Plant Chart Code

A code identifying the chart of the plant account for the organization. The user may search for the code from the Chart lookup .

Campus Plant Chart Code

A code identifying the chart of the campus plant account for the organization. The user may search for the code from the Chart lookup .

Sub-Fund Group Code

A designation of an account specific to fund accounting. The user may search for the code from the Sub-Fund Group lookup .

Asset Description

Free-form text that described the asset in full detail.

Asset Number

A system-assigned identifier unique to each asset.

Requisition Number

This number of the document used to order the equipment.

The transactional document number that generated the capital expense.

Identifies the organization responsible for the asset. The user may search for organization code from the Organization lookup .

An optional element of the accounting string that allows tracking of financial activity within a particular account at a finer level of detail. The user may search for the sub-account code from the Sub-Account lookup .

Sub-Object

An optional element of the accounting string related to the university object code. It allows the user to create finer distinctions within a particular object code for a specific account. The user may search for the sub-object code from the Sub-Object lookup .

Organization Reference Id

A reference identification number assigned by organization.

Fiscal Period

The fiscal year the payment was posted to the General Ledger. The user may search for the period from the Accounting Period lookup .

Posting Date To

The ending date the payment transaction covers. The date may be selected using the calendar icon.

In-Service Date To

The date after which the asset is no longer in service and no longer eligible for depreciation. The date may be selected using the calendar .

Total Cost

The total cost of the asset.

Building Code

A code assigned to the building in which the asset is physically located. The user may search for this code from the Building lookup .

Asset Type Code

Used to classify types of assets grouped by categories. The life of an asset is assigned based on the asset type. The user may search for the type code from the Asset Type lookup .

Plant Account Number

The Organization Plant Account for the organization, or search for it from the Account lookup .

Campus Plant Account Number

Enter the Campus Plant Account for the organization, or search for it from the Account lookup .

Object Sub-Type Code

The code assigned to a particular subdivision of an object type. Enter a particular sub-type of an object code or search for it from the Object Sub-Type lookup .