Business Rules

Accounts Receivable > Accounts Receivable Transaction Documents > Payment Application > Process Overview

Business Rules

• More funds cannot be applied to an invoice than are owed to the invoice.

• To use non-AR functionality, the account to allocate funds must be active.

• When you enter the payment application through the Main Menu, the customer account must have unapplied cash currently in the processing organization's clearing account.

• When using payment application, the document must fully apply all funds. You must apply these funds to an invoice, to non-AR or reapply them to unapplied funds.

• If payment application is applying funds from Cash Control (CTRL) Document, the Customer Number entered must match with the Cash Control Document entered Customer Number to load invoices or unapplied funds.

• GLPE are generated only when related CTRL is FINAL.

• Auto APP job ignores any ENROUTE Customer Credit Memo (CRM), Customer Invoice Writeoff (INVW) and Payment Application (APP) documents.

• Returns an Info Message for 1st occurrence by document type ENROUTE (APP/CRM/INVW) when no documents exists.

• If a single or multiple APP ENROUTE exists, then info message would only return first occurrence (regardless if CRM/INVW ENROUTE exists).

• If either CRM or INVW ENROUTE exists, then info message would state these separately (when no APP ENROUTE exist).