Initiating an Internal Billing Document

1.     Select Internal Billing from the Financial Transactions submenu group.

2.     Log into the KFS as necessary.

A blank IB document with a new document ID appears.

3.     Complete the standard tabs.

     For information about the standard tabs such as Document Overview, Notes and Attachments, Ad Hoc Recipients, Route Log, Accounting Lines and Capital Edit tabs, see Standard Tabs.

4.     If entering an Internal Billing transaction for a capital asset

Either enter the appropriate existing asset number in the Retrieve Asset to be Updated section of the Asset Edit tab and use the Accounting Lines tab to specify the 'Income' account,

or enter a new asset number in the Create New Assets section of the Asset Edit tab and use the Accounting Lines tab to specify the 'Expense' account.

5.     Complete the Items tab (optional).

6.     Click .

7.     Review the General Ledger Pending Entries tab.

Accounts in the Income section are credited when the amount is positive, and debited when the amount is negative. Accounts in the Expense section are debited when the amount is positive, and credited when the amount is negative. This document automatically generates cash offset entries to cash or fund balance object codes.

8.     Review the Route Log tab.

The document is routed to the fiscal officer for each expense account used in the Accounting Lines tab. The Route Status shows 'ENROUTE'.

     For information about the Route Log tab, see Route Log.

9.     Appropriate fiscal officers and organization reviewers approve the document.

     For more information about how to approve a document, see Workflow Action Buttons.

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