Purchase Order Close
The Close Order (POC) document closes an open PO. When you close an order, all encumbrances associated with the remaining items are disencumbered. Items already paid are unaffected. This option should be used only when there are payment requests against the PO. You must enter a reason when initiating the PO close action. When the purchase order close is submitted, the requisition initiator and fiscal officer(s) receive an FYI. This is his or her notification that the purchase order was closed.
To close a PO without outstanding payment requests, use the Void Order option.
The document layout of the POC document is identical to that of the original PO, with a Purchase Order Close document title and an additional notation regarding the status in the Document Header. A notation also displays at the top of the PO document, such as 'Warning: There is a pending action on this Purchase Order.'
• The POC document generates General Ledger Pending Entries to disencumber remaining encumbrances on
2. Click to close out any remaining items on the PO.
The system displays the KFS main menu. 3. Enter the reason for closing the PO.
4. Click .
The system displays this window.
5. Click .
The system displays the KFS main menu.