Purchase Order Void
If a PO has been fully approved and transmitted to the vendor and no payments have been processed, the Void Order (POV) document allows you to cancel the PO and disencumber all related items. You must enter a reason when initiating the PO void. When the purchase order void is submitted, the requisition initiator and fiscal officer(s) receive an FYI. This is his or her notification that the purchase order was voided
The void order button is displayed on a PO only if no payments have been processed against it.
When a PO is voided, the system creates a PO Void (POV) document based on the existing PO. The document layout of the POV document is identical to that of the original PO, with a Purchase Order Void document title and an additional notation regarding the status in the Document Header. A notation also displays at the top of the PO document, such as 'Warning: There is a pending action on this Purchase Order.'
When the POV document is successfully submitted, the General Ledger Pending Entries tab displays the transactions that will disencumber the total funds associated with this PO. This document reverses the encumbrances that were created by the purchase order.
• The void option is available only if no payments have been issued against this PO.
1. Search for the PO you want to void from the PO search screen and open the PO.
2. Click to cancel the PO.
3. Enter the reason for voiding the PO.
4. Click .
The system displays this window.
5. Click .
The system displays the KFS main menu.