Business Rules

Core Modules > General Ledger (GL) > GL Process > GL Posting ('Poster') > Reversal Poster

Business Rules

This process derives the fiscal year and period code from the reversal date unless that period is closed, in which case the current period is used. It reverses the debit/credit code of the original transaction, appends the prefix 'AUTO-REVERSAL' to the document description, and sets the reversal date to blank. Entries are validated to ensure that there are no errors and then posted to the GL.

Additional validation is performed on the Reversal Date value:

• If this date is not found in the University Date table, the transaction is flagged as an error (the message 'DATE FROM GL REVERSAL IS NOT IN THE UNIVERSITY DATE TABLE' is generated) and reversal processing stops for this transaction.

• If the reversal date is not in the Fiscal Period table, the transaction is flagged as an error (the message 'REVERSAL DATE IS NOT IN FISCAL PERIOD' is generated) and reversal processing stops for this transaction.

• If the Fiscal Period has a status of 'CLOSED,' use the current date and fiscal period instead, unless the current date is not in the University Date table.

• If the current date is not in the University Date table, flag the transaction as an error (the message 'CURRENT DATE IS NOT IN THE UNIVERSITY DATE TABLE' is generated) and reversal processing stops for this transaction.

• Following the same business rules used in the main GL posting function, the pending reversal entries (generated GL origin entries) are evaluated to determine whether or not they should be included for ICR. For entries that satisfy the business rules (below), GL expense transactions are generated.

Following the same business rules used in the main GL posting function, the pending reversal entries are evaluated to determine whether or not they affect encumbrances. Entries that satisfy the GL encumbrance business rules (above) update encumbrances.

Similarly, pending reversal entries that satisfy the sufficient funds business rules (the same business rules used in the main GL posting function) update sufficient funds balances.

Pending reversal entries that satisfy the GL account balance business rules (the same business rules used in the main GL posting function above) update GL account balances.