Business Rules

Financial Processing > Administrative Transaction E-Docs > Non-Check Disbursement > Process Overview

Business Rules

• There must be at least one accounting line in the document.

• The ND document is one-sided. The KFS automatically generates the other side of the entry affecting the cash account, as defined by information entered into the document.

• Negative amounts are not allowed. Accounting lines entered on the ND are debited.

• Reference Number (Ref Number) is a required field on this document.

• The object code field has the following default restrictions.

Object Code Sub Type restrictions for Non-Check Disbursement documents

Object Code Sub Type	Description	Restrictions
BU	Budget-Only Object Codes	Unallowable
CA	Cash	Unallowable
CE	Cost Recovery Expense	Unallowable
FB	Fund Balance	Unallowable
FR	Fringe Benefits	Unallowable
HW	Hourly Wages	Unallowable
MT	Mandatory Transfers	Unallowable
RE	Reserves	Unallowable
SA	Salary and Wages	Unallowable
VA	Valuations and Adjustments	Unallowable

Object Code Type restrictions for Non-Check Disbursement documents

Object Code Type	Description	Restrictions
IC	Income Not Cash	Unallowable
ES	Expense Not Expenditure	Unallowable