Capital Asset for Accounting Lines Section

Overview > KFS E-Doc Fundamentals > Standard Tabs > Create Capital Assets Tab

Capital Asset for Accounting Lines Section

Use this section to create a new asset record and associate the asset with a financial transaction.

At the top of this section, the system displays the accounting line(s) you selected in the Accounting Lines for Capitalization tab. All fields are display only.

go-arrow-red For information about these fields, see Accounting Lines for Capitalization Tab.

Beneath the accounting lines, the system displays fields in which you enter information about the asset you are creating. The table below describes these fields.

Capital Asset for Accounting Lines section definition

Title	Description
Asset Quantity	Required. Enter a number to indicate how many assets are to be created.
Asset Type	Required. Enter the code that identifies the type of asset which helps define the depreciable life of the asset. You may search for this code from the Asset Type lookup .
Vendor Name	Required. Use the Vendor lookup to find the name of the vendor from whom the asset was obtained.
Manufacturer	Required. The name of the asset's manufacturer.
Model	Optional. The manufacturer-assigned design code.
Amount Distribution Method	Display only. The method to be used to distribute costs. ‘Distribute cost evenly’ — Distributes the cost on the selected line(s) equally among the new assets you create. ‘Distribute cost by amount’ — Allows you to enter the amount to be distributed to each asset you create.
Amount	The amount to be moved or applied to the asset. If the Amount Distribution Method is ‘Distribute cost evenly,’ this field is display only. If the Amount Distribution Method is ‘Distribute cost by amount,’ this field is required. Enter the cost of the asset. If the Asset Quantity is greater than 1, be sure to enter the extended cost. When the system create the assets, it will divide the amount by the asset quantity you specified above in order to distribute the same amount to each asset.
Asset Description	Description of the item or its use. This entry comes from the originating document and may be modified by the user.
Action	After entering information for an asset, select the appropriate action: Click to add tagging lines without having to delete and re-add the location information. Appropriate to use if you have made an error on the quantity. Click to delete this asset from the transaction, close the tab, uncheck the selected accounting lines, and reset the System Control Amount and System Control Remainder Amount. Click to clear the fields for this asset but leave the tab open, uncheck the selected accounting lines, and reset the System Control Amount and System Control Remainder Amount. Click to enter information, including tag number, serial number and location information, for the new asset . If you click or , the system displays the fields described below.
Tag Number	Optional. Enter the unique identification number issued by the university and affixed to the asset.
Serial Number	Optional. Enter the unique identification number assigned by the manufacturer to the asset.
Campus Code	Required. Enter the code identifying the physical campus in which the asset is physically located. You may search for this value from the Campus lookup .
Building Code	Required. Enter the code assigned to the building in which the asset is physically located. You may search for this value from the Building lookup .
Room Number	Required. Enter the room number in the building in which the asset is physically located. You may search for this value from the Room lookup .
Sub Room	Optional. Specify the cubicle in which the asset is physically located.
Action	To delete this record, click .

For complete instructions on adding assets ( a process that necessitates the use of both this tab and the Accounting Lines for Capitalization tab), see Working in the Accounting Lines for Capitalization Tab.