Document Layout
The GLCP document includes the Summary, Correction Process; Documents in System; Correction File Upload, Search Results; Edit Options and Action; Edit Criteria; and Search Criteria for Manual Edit tabs. The method chosen for correction determines which tabs on the document are active and which are inactive.
The GLCP document allows users to correct errors in several ways. The method chosen for correction determines which tabs on the document are active and which are inactive. The possible correction methods are as follows:
• Database/Using Criteria Corrections: This method allows you to select and make corrections to a file from the Origin Entry Group table. Changes are made by specifying search criteria to identify the rows of data you want to alter and the changes you want to make to these rows. Use this option when your corrections include consistent patterns (for example, changing the fiscal year for a group of transactions simultaneously).
• Database/Manual Edit Corrections: This method allows you to select and make corrections to a file from the Origin Entry Group table. In this case, rather than being automated by specified criteria, changes are made manually to the file's data by the GLCP initiator. Use this option when your corrections include random patterns (for example, changing fiscal year on one transaction but changing object code on another).
• File Upload/Using Criteria Corrections: This method allows you to upload an existing file from an external source and specify search criteria that identify the rows of data you want to alter and specify the changes you want to make to these rows. Use this option when you have a file from an external source to upload to the KFS and want to make changes in the KFS before submitting the document.
• File Upload/Manual Edit Corrections: This method allows you to upload an existing file from an external source and manually make corrections to that file before adding it for processing. Use this option when you want to work on the corrections on your computer and upload the file; if necessary, you can manually make changes in the KFS before submitting the document.
• Database/Remove Group from Processing: This method allows you to remove the selected origin entry group from processing during the next batch cycle.
The following chart summarizes the tabs that are active for each correction process.
Active tabs for various correction processes
|
Process |
Doc in System |
Correction File Upload |
Search Results |
Edit Options and Action |
Edit Criteria |
Search Criteria for Manual Edit |
Summary |
|
Database/ Using Criteria |
a |
|
a |
a |
a |
|
a |
|
Database/ Manual Edit |
a |
|
a |
a |
|
a |
a |
|
File Upload/ Using Criteria |
|
a |
a |
a |
a |
|
a |
|
File Upload/ Manual Edit |
|
a |
a |
a |
|
a |
a |
|
Database/ Remove Group from Processing |
a |
|
|
|
|
|
|
Correction Process Tab