Purchasing/Accounts Payable > Standard Transaction E-Docs

Purchase Order Reopen

The Purchase Order Reopen (POR) document reopens the PO and re-encumbers any lines that were disencumbered when the PO was originally closed. You must enter a reason when initiating the PO reopen action. When the purchase order reopen is submitted, the requisition initiator and fiscal officer(s) receive an FYI. This is his or her notification that the purchase order was reopened.

The reopen button is available only on a closed PO.

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Document Layout

Process Overview

Purchasing/Accounts Payable > Standard Transaction E-Docs > Purchase Order Reopen

Document Layout

The document layout of the POR document is identical to that of the original PO, with a Purchase Order Reopen document title and an additional notation regarding the status in the Document Header. A notation also displays at the top of the PO document, such as 'Warning: There is a pending action on this Purchase Order.'

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General Ledger Pending Entries Tab

Notes and Attachments Tab

Purchasing/Accounts Payable > Standard Transaction E-Docs > Purchase Order Reopen > Document Layout

General Ledger Pending Entries Tab

When the POR document is successfully submitted, the General Ledger Pending Entries tab shows the transactions and re-encumbers the PO amount that was originally disencumbered by the POC document.

Effect on an Account by the Purchase Order Reopen Document: When a POR document is submitted, the amount re-encumbered by the document is not the same as the original PO document. In the above example, the encumbered amount by the original PO was $1,000. Then, the POC document disencumbered $900. Finally, the POR document re-encumbered the amount disencumbered by the POC document. You may see the effect on the account from the General Ledger Pending Entries inquiry screen by listing the transactions by the Reference Document Number that stores the PO number.

Notes and Attachments Tab

Purchasing/Accounts Payable > Standard Transaction E-Docs > Purchase Order Reopen > Document Layout

Notes and Attachments Tab

When you click the reopen order button on the PO, the system automatically inserts note text into the Notes and Attachment tab of the original PO document and the POR document.