Actual Expenses Tab
Three transactional documents—Entertainment, Moving and Relocation, and Travel Reimbursement—contain the Actual Expenses tab. The Travel Authorization calls this tab Expenses, but the layout is the same. Using this tab, you enter actual expenses for a trip or event and/or manually reconcile imported expenses.
The tab contains three sections.
• The Actual Expenses section allows you to enter data for one expense at a time.
• The Imported Expenses section allows you to search for, select, and add expenses imported into KFS from corporate credit card companies and travel agencies, if your imported expenses are not automatically reconciled.
• The Reconciled Expenses section displays the status (reconciled or unreconciled) of each imported expense in the document. You may drill down into any expense to display details. If the imported expenses are automatically reconciled, their status will be Reconciled. If an expense is manually imported, it will become Reconciled after the document is fully approved.
Working in the Actual Expenses
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