Title

Description

Expense Date

Required if this section is used. The date the expense was incurred. Enter the date or select it from the calendar .

     The same expense cannot be claimed on the same day. You can use the Detail Expense tab to further breakout expenses.

Expense Type Code

Required if this section is used. The type of expense incurred. Select the appropriate type from the list.

     Expenses that can also be claimed in the Per Diem Expense tab cannot also be claimed in the Actual Expenses tab. 

Company Name

Optional. The name of the company used. Enter the name or use the lookup  to find one. This field is not validated.

Expense Amount

Required if this section is used. The monetary amount for this expense.

     Permissions control who can edit the TEM documents after submission.

The currency conversion rate to be applied to the amount entered.

To view conversion rates, click the Rate Conversion Site link.

     The FOREIGN_CURRENCY_URL parameter contains the destination URL for the link.

     You are not constrained by the standard rate, you may enter the rate in effect on the trip date, the rate used by the credit company, or another rate you know to be valid for this receipt.

Indicates whether the amount is reimbursable. If this amount is not reimbursable, check the box.

     If the expense type is defined as a Pre-Paid Expense in the Expense Type table, the expense is non-reimburseable and will be excluded from the amount due the payee.

     Non-reimbursable amounts are not included in the accounting line distribution, but they are included in the Total Expenses tab.

Indicates whether the expense is taxable as defined by the Expense Type Object Code table.

     Only users in the Tax Manager, Travel, Entertainment or Relocation and Moving Manager roles may change the entry in this box. If this box is checked, the document will route to the tax manager.

Display only. Indicates whether a receipt is required for reimbursement as defined in the Expense Type Object Code Table.

     Receipts may also be required if the expense exceeds a certain amount. In the event an amount is defined, the receipt required will always show yes, even though it may not be required if the expense is below the allowable amount.

Missing Receipt

If a receipt is required for this expense, a check box will display so that you can indicate if the receipt is missing. You will also need to add a note. If the receipt is not available, check the box. If no receipt is required for the expense, the system displays the entry “N/A”.

     If you check this box, you must enter an explanation in the Notes field.

$US

Display only. Indicates the amount in US dollars.

Notes

Required if the Missing Receipt box is checked or as defined in the Expense Type Object Code table. Further explanation pertaining to this expense.

     If notes are required, you can enter the note in either the summary or detail row of the expense.