Description

Check Amount

Display Only. This will update with the amount due the payee based on reimbursable expenses entered into the document.

Due Date

Required: Defaults to tomorrow and can be changed, but must be today or later.

Payment Type

Display Only. If the TEM Profile indicates that the Traveler/Payee is a Non-Resident Alien this field will be Yes; otherwise it will be No.

Other Considerations

Optional. Select these check boxes as necessary to reflect special circumstances or special requests that are needed for the payment:

Check Enclosure: Refers to any documents related to the TEM document that must accompany the check when it is mailed to the payee. Selecting the check box indicates that there is a form or other attachment that must accompany the check.

Special Handling: Indicates that the payment should be mailed to a person other than the payee. For example, a check needs to be returned to the document initiator so it can be express mailed or picked up by the payee. When selected, a message asking you to add a note explaining the need for special handling is displayed.

W9/W-8BEN Completed: Indicates if the payee has a W-9 (or W-8BEN for nonresident aliens) on file. For nonemployees this is generally completed as part of processing of the Payee document.

Exception Attached: Indicates that you are requesting an exception to policy on this TEM document. For instance, your institution may require that all Travel Reimbursements have supporting documentation, but in this case you do not have such documentation. When this option is selected, a message prompting you to add a note of explanation is displayed.

Immediate Payment Indicator: Indicates that a check is needed on the same day. This indicator allows for an approved TEM Document to be extracted for payment when the Immediates Extract job is run. Only the Disbursement Manager may select this option.

Payment Method

Required. Select the method in which the payment should be made from the Payment Method list.

Check/ACH: This selection generates a check or, if ACH information exists in the disbursement processing system for this payee, an Automated Clearing House direct deposit is initiated.

Foreign Draft: This selection indicates that the payment is to be made in a foreign currency. When you select Foreign Draft as the payment method you are prompted to complete the Foreign Draft tab. In this section, you indicate whether the DV is stated in foreign currency or US dollars, and what currency the payment is to be made in. For example, the DV could be stated in Euros and paid in Euros, or the DV could be stated in US Dollars converted to Euros for payment.

Wire Transfer: This selection indicates you wish to have the disbursement wired to the recipient. To do so you are required to provide additional banking information on the Wire Transfer tab. Some institutions may charge a fee to the initiating department for processing a wire transfer. Wire transfers may be made in US Dollars or foreign currency, similar to Foreign Drafts as described above.

Display Only. The value in this field is controlled by parameter DOCUMENTATION_LOCATION_CODE.

Check Stub Text

Display only. The description will be generated on save or submit and cannot be changed.