Assign Accounts Tab

Travel, Entertainment and Moving > Standard Transaction Documents > Common Tabs in TEM Transactional documents

Assign Accounts Tab

This tab allows you to specify the accounts to which expenses should be distributed. You may distribute the expenses by amount or by percent.

When you have added a default accounting string to your profile, it will populate the fields on this tab.

When you access a new TEM document, the system displays the message, “All amounts have been assigned accounts” in this tab. The system displays fields in the tab only after you have entered the first expense or, if you have already distributed some but not all expenses. After you distribute expenses for all object codes, the system displays the message again.

The example below shows the tab layout after at least one expense has been entered in a TEM document.

Assign Accounts tab definition

Title	Description
Chart	Required. The chart for the account. Select the chart from the list.
Account Number	Required. The account number to which expenses are to be distributed. Enter the number or use the lookup to find it.
Sub-Account	The sub-account number. Enter the number or use the lookup to find it.
Project	The project code to be charged. Enter the code use the lookup to find it.
Org Ref Id	An organizational document number used for reference.
Percent	Required unless an amount is specified, in which case the system generates this entry automatically. The percentage of the total to be assigned to this account. The system automatically adjusts the percent for each account to make the total across all accounts equal 100 percent.
Amount	Required unless a percentage is specified in the preceding field, in which case the system generates this entry automatically. The amount to be assigned to this account. The system automatically adjusts the amount for each account to make the total across all accounts equal to the total for the object codes selected in the Summary by Object Code tab.

Buttons on this tab offer the following options.

• To add an account to the distribution list, click Description: tinybutton-add1 .

• To remove an account from the list, Description: tinybutton-delete1 .

• After entering account and distribution information, click to distribute the expenses according to your specifications in the Accounting Lines Tab.