Travel Authorization
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The Travel Authorization (TA) document allows you to prepare for a trip by requesting travel authorizations and/or travel advances as needed and by encumbering funds for the trip. You may use this document to record your own travel plans or, if you are an arranger, you may create or complete a Travel Authorization document on behalf of someone else. In either case, this document allows you to document estimated costs for the purposes of approving travel, limiting expenditures, and requesting travel advances. Additionally, this document enables you to specify all pertinent information about the trip, the individual traveler and/or traveling group, and the traveler’s emergency contact(s).
When you use this
document to request travel authorization and the status of the document has become Final, the system generates the encumbrance.
When you use this
document to request a travel advance and the status
of the document has become Final, the system generates an AR Invoice document to track the advance as a
receivable. Payment of the advance is extracted into PDP and processed like other payments
extracted into PDP.
Document Layout