Include or Exclude Pending Entries, Unapproved Entries, and GL Entries

Balance inquiries allow you to choose to include or exclude pending ledger entries. These entries have been generated by KFS documents that have not yet been posted through the GL accounting cycle. After a financial processing document is saved, it generates pending ledger entries. These entries are considered pending until the document is disapproved (at which point they are removed) or the document is fully approved and the entries are posted to the General Ledger.

You can choose to exclude pending ledger entries (the default behavior), include all pending ledger entries, or include only those entries associated with documents that have been approved (documents that have reached 'Processed' or 'Final' workflow status).

    Including all pending ledger entries in an inquiry can generate misleading results. Note that choosing to include all pending ledger entries in a balance inquiry can generate misleading results because saved documents may contain incomplete or unbalanced accounting entries. Choosing to view all pending ledger entries should be done with the understanding that unapproved entries may change drastically prior to actually posting or they may not post at all.

Refer to the following chart to identify the inquiry that applies to your analysis.

Inquiry Drilldown Patterns

	By Consolidation	By Level	By Object	GL Balance	GL Entry Lookup	By Document
Available Balances				a	a	a
Balances by Consolidation	a	a	a	a	a	a
Cash Balances	Lists cash balances only (no drilldown)
Current Account Balances	Lists budget balance available, cash expenditure authority and current fund balance (no drilldown)
GL Balances				a	a	a
GL Entry					a	a
GL Pending Entry					a	a
Open Encumbrances	Lists open encumbrance amounts only (no drilldown)

More:

Available Balances