Description

Credit Card or Agency Card Code

To find records for a particular travel agency or credit card, select the appropriate credit card or agency code from the list.

Error Code

The code provided to the transaction that indicates why it failed or its current status. Possible values are:

•      OK: The Agency Record has no errors and will be matched against a Trip if the Import By = TRP or will be available for manual reconciliation if Import By = TRV.

•      TRAV: Invalid traveler

•      TRIP: Invalid Trip ID (TEM Doc #)

•      ACT: Invalid Account

•      SACT: Invalid Sub-Account

•      PROJ: Invalid Project Code

•      OBJ: Invalid Object Code

•      SOBJ: Invalid Sub-Object Code

•      HIS: Record has move to the History table. This means it has been reconciled or matched.

•      CCA: Invalid Credit Card or Agency

•      REQ: Required fields are missing.

•      DUP: Duplicate data. Records with this code don't get saved, but it is used during validation.

•      EXP: Invalid Expense Type Object Code – valid values are A – Airline, R-Rental Car and L-Lodging.

Trip Id

To find records for a particular trip, enter the TEM Doc # shown in the Document Header on the document for the trip.

Traveler Id

To find records for a particular traveler, enter the person’s employee ID.

Traveler Name

To find records for a particular traveler, enter the person’s first and last name as displayed in KFS.

Trip Invoice Number

To find records based on the invoice number for the trip, enter the number.

Search Chart Code

To find records based on the chart code of one or more of the accounts used in the agency record, select the chart code from the list or use the lookup  to find it.

Account Number

To find records based on the account used in the agency record, enter the account number or use the lookup  to find it.

Sub-Account Number

To find records based on the sub-account used in the agency record, enter the sub-account number or use the lookup  to find it.

Ticket Number

To find records associated with a particular airline ticket number, enter the ticket number.

Lodging Itinerary Number

To find records associated with a particular lodging itinerary number, enter the number.

Rental Car Itinerary Number

To find records associated with a particular rental car itinerary number, enter the number.

Matched Records?

To find records that have already been matched to TEM documents, click the Yes button. To find records that have not been matched to TEM documents yet, click the No button (clicked by default). To retrieve both types of records, click the Both button.

Import By

To find records by a particular import method, select the appropriate import by code from the list.

Manually Created

To find records that were manually created with the Travel Agency Audit and Correction document, click the Yes button. To find records that were created when the agency file was imported, click the No button. To retrieve both types of records, click the Both button (clicked by default).

Copied from Id

To find records that were copied from another record, enter the original record’s ID.

Staging Agency File Name

To find records that were imported in a particular file, enter the file name.

Processing Timestamp From

To find records that were imported after a specific date and time, enter the date or select from the calendar.

Processing Timestamp To

To find records that were imported up to a certain date and time, enter the date or select from the calendar.

Active

To find records that are active, click the Yes button (clicked by default). To find inactive records, click the No button. To retrieve both types of records, click the Both button.