The KFS Purchasing and Accounts Payable (PURAP) module includes several e-docs to help your institution manage its procurement processes. KFS users may initiate Requisition e-docs to request that orders be placed for goods or services. Fully approved Requisition e-docs are then processed by departmental staff and then become purchase orders (POs). Under certain conditions (specified by your institution's business rules in KFS), fully approved requisitions may become POs automatically without any additional processing.
Each PO is an official request for goods or services to a specified vendor for an agreed-upon cost. After goods are delivered or services rendered, the KFS allows for the processing of vendor invoices through the Payment Request e-doc, which applies full or partial payment against a PO. Credits received from vendors may also be processed on a Credit Memo e-doc. Both payments and credit memos may then be applied to outstanding invoices when payment is due.
Some of these PURAP e-docs are accessible from the Main Menu while others are accessible from the Maintenance and Administration menus.
• Requisitions, payment requests, credit memos and other standard Purchasing and AP e-docs are accessed via the Transactions submenu on the Main Menu tab.
• To facilitate research, the Main Menu provides several PURAP-specific searches in the Custom Document Searches submenu.
• The Maintenance menu tab offers access attribute support e-docs that may be maintained by a relatively small group of users at your institution. These e-docs are accessible via the Purchasing/Accounts Payable submenu.